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- Tasks: Manage and update data in a CAFM/CMMS system while ensuring accuracy.
- Company: Join Hays, a leading recruitment agency, supporting a facility management client.
- Benefits: Full-time role with remote work options after training and competitive salary.
- Other info: Opportunity for career growth and development in a supportive environment.
- Why this job: Be part of a dynamic team improving data quality and making a real impact.
- Qualifications: Experience in administration and familiarity with CAFM or CMMS systems.
The predicted salary is between 30000 - 40000 £ per year.
You will be working for Hays as a systems and data administrator for one of our facility management clients until November 2026. This role is full-time, 40 hours a week 8am-5pm and the client supports remote working following an initial training period in Leeds. You will be required to travel to Leeds on occasion, so this role would best suit candidates who can easily commute into Leeds City Centre as required.
This is not a technical maintenance role - it is focused on administration, systems, and data accuracy.
Your new role
- Updating and maintaining records in a CAFM / CMMS system
- Processing planned maintenance (PPM) changes as instructed
- Managing large volumes of system updates accurately and consistently
- Keeping maintenance and asset data up to date and well-organised
- Supporting the team to reduce backlogs and improve data quality
- Following clear processes and written instructions
- Tracking your work and keeping simple records of completed tasks
What you'll need to succeed
Essential experience:
- Administration experience within facilities, maintenance, property, or a similar environment
- Experience using a CAFM or CMMS system
- Confidence working with data, system records, and structured information
- Experience handling high‑volume administration work with strong attention to detail
Essential skills:
- Accurate, methodical, and well-organised
- Comfortable working with systems and repetitive tasks
- Able to follow processes and instructions carefully
- Good time‑management and prioritisation skills
Desirable (but not essential):
- Experience working with planned preventative maintenance (PPM) records
- Experience supporting data clean‑up or backlog clearance
- Basic understanding of maintenance or asset data
Systems and Data Administrator employer: HAYS Specialist Recruitment
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Systems and Data Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Systems and Data Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to data administration and systems management. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers. This will help you showcase your experience effectively!
✨Tip Number 3
Don’t forget to research the company culture of potential employers. Understanding their values and work environment can give you an edge during interviews. Plus, it shows you’re genuinely interested in being part of their team!
✨Tip Number 4
Apply through our website for the best chance at landing that job! We make it easy for you to find roles that match your skills and experience. Plus, we’re always here to support you throughout the application process.
We think you need these skills to ace Systems and Data Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Systems and Data Administrator role. Highlight your administration experience, especially in facilities or maintenance, and any relevant experience with CAFM or CMMS systems. We want to see how your skills match what we're looking for!
Showcase Your Attention to Detail: Since this role requires a strong focus on data accuracy, be sure to showcase your attention to detail in your application. Mention specific examples where you've successfully managed large volumes of data or maintained records meticulously. We love seeing those details!
Follow Instructions Carefully: In your application, demonstrate that you can follow processes and instructions carefully. This could be as simple as ensuring your application is well-structured and free from errors. Remember, we appreciate candidates who can stick to guidelines!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Let’s get your journey started!
How to prepare for a job interview at HAYS Specialist Recruitment
✨Know Your Systems
Familiarise yourself with CAFM and CMMS systems before the interview. Brush up on how these systems work and be ready to discuss your experience with them. This will show that you’re not just a candidate, but someone who understands the tools of the trade.
✨Showcase Your Attention to Detail
Prepare examples from your past roles where your attention to detail made a difference. Whether it was catching an error in data or improving a process, having specific stories ready will demonstrate your methodical approach to administration.
✨Practice Time Management Scenarios
Think about times when you had to manage multiple tasks or deadlines. Be ready to explain how you prioritised your workload and ensured accuracy under pressure. This will highlight your organisational skills, which are crucial for this role.
✨Ask Insightful Questions
Prepare thoughtful questions about the company’s processes and how they handle data management. This shows your genuine interest in the role and helps you understand if the company is the right fit for you.