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- Tasks: Coordinate property management and support the surveying team in a dynamic environment.
- Company: Join Hays, a leading recruitment company with a vibrant culture.
- Benefits: Enjoy hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Exciting career prospects in a supportive team atmosphere.
- Why this job: Make a real impact in property management while developing your skills.
- Qualifications: Strong organisational skills and a passion for property management.
The predicted salary is between 30000 - 40000 £ per year.
Your new company Hays are recruiting for a permanent Projects Coordinator. This role is hybrid in Manchester City Centre. You will provide day‑to‑day administrative and property management support to the surveying team. The role supports a portfolio of properties under the guidance of a Surveyor, taking responsibility for occupier matters, service charge budgeting/reporting, compliance monitoring, and coordination with internal teams, occupiers, clients, and suppliers.
Your new role includes:
- Support ownership and management of allocated properties within a wider portfolio
- Carry out regular site inspections and record condition, standards, and occupier compliance
- Maintain control of void properties and non‑recoverable costs
- Ensure property management systems and lease data are kept accurate and up to date
- Support preparation of service charge budgets and explanatory guides
- Monitor monthly and year‑end expenditure against budgets
- Investigate variances, outstanding positions, and backlogs
- Authorise and review supplier payments and prepare client funding requests
- Monitor statutory and internal compliance requirements
- Instruct audits, assessments, and specialist advice as required
- Read and interpret leases to ensure occupier compliance with obligations
- Manage occupier applications (alterations, assignments, changes of use, etc.)
- Engage with occupiers through forums, meetings, and customer experience initiatives
- Support place making and V2 initiatives to drive satisfaction and retention
- Assist with monthly, quarterly, and ad‑hoc client and management reports
- Support onboarding and offboarding of instructions, including TUPE processes
- Work with client leads on arrears strategies, litigation support, and portfolio objectives
- Contribute to pitches and opportunities for expanded or new projects
Projects Coordinator employer: HAYS Specialist Recruitment
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Projects Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their projects and values, and think about how your skills as a Projects Coordinator can contribute to their success. We want you to shine!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience in property management and compliance monitoring confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Projects Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Projects Coordinator role. Highlight relevant experience in property management and administrative support, and don’t forget to mention any specific skills that match the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention your passion for property management and how your previous experiences align with the responsibilities outlined in the job description.
Showcase Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. This shows us that you can manage the accuracy of property management systems and lease data effectively.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Know Your Properties
Familiarise yourself with the properties in the portfolio you'll be managing. Research their history, current status, and any recent developments. This will show your potential employer that you're proactive and genuinely interested in the role.
✨Master the Numbers
Since budgeting and expenditure monitoring are key parts of the job, brush up on your financial skills. Be prepared to discuss how you would approach service charge budgeting and managing variances. Having specific examples from past experiences can really impress.
✨Engage with Compliance
Understand the compliance requirements relevant to property management. Be ready to talk about how you've ensured compliance in previous roles or how you would tackle it in this new position. Showing that you take compliance seriously can set you apart.
✨Showcase Your Communication Skills
As a Projects Coordinator, you'll need to liaise with various stakeholders. Prepare examples of how you've effectively communicated with clients, suppliers, and internal teams in the past. Highlighting your ability to engage and build relationships will demonstrate your fit for the role.