At a Glance
- Tasks: Support the Facilities Management team by managing work orders and contractor progress.
- Company: Established construction business with a strong reputation for safety and efficiency.
- Benefits: Competitive salary, full-time hours, and career development opportunities.
- Other info: Fast-paced environment with opportunities for personal and professional growth.
- Why this job: Join a dynamic team and make a real impact in a growing organisation.
- Qualifications: 3 years' experience in a similar role and strong organisational skills.
The predicted salary is between 25000 - 30000 £ per year.
Your new company is an established and growing construction business with a dedicated Facilities Management division seeking a Contracts Administrator to join its Head Office team in Omagh. The company delivers both planned and reactive maintenance works across Northern Ireland, operating within live environments such as the public sector. The organisation places high importance on health and safety compliance, excellent client communication, and minimising disruption to building users.
Your new role as Contracts Administrator will involve:
- Managing the Facilities Management switchboard and acting as a key point of contact
- Receiving and processing work orders from client portals and internal systems
- Allocating jobs to contractors and monitoring progress
- Updating job statuses daily and maintaining accurate records
- Managing invoices, accounts, and supporting financial processes
- Ensuring KPIs are achieved across all contracts
- Producing weekly and monthly performance reports
- Collating job information from site operatives and supply chain partners
- Submitting monthly assessments to clients on time
- Supporting general administrative and operational tasks as required
This role requires the ability to manage both reactive and planned works simultaneously while maintaining a high level of accuracy and organisation.
What you'll need to succeed:
- A minimum of 3 years' experience in a similar role, ideally within Facilities Management or construction
- Strong organisational skills and excellent attention to detail
- Proven ability to manage multiple priorities in a fast-paced environment
- Experience working with client portals and job management systems
- Excellent communication skills, both written and verbal
- A proactive, adaptable, and positive attitude
- Competency in coordinating contractors and maintaining strong stakeholder relationships
- Minimum of 5 GCSEs (A-C) including Maths and English
What you'll get in return:
- Competitive salary depending on experience
- Full-time, permanent position (working hours: 8am-5pm)
- Opportunity to join a supportive and dynamic team
- Career development within a growing organisation
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
Contracts Assistant Permanent in Omagh employer: HAYS Specialist Recruitment
Join a reputable construction business in Omagh that prioritises health and safety while delivering exceptional Facilities Management services. With a strong focus on employee development, you will thrive in a supportive work culture that values communication and teamwork, offering you the chance to grow your career in a dynamic environment. Enjoy a competitive salary and the opportunity to make a meaningful impact within a dedicated team committed to excellence.
Contact Details:
HAYS Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Contracts Assistant Permanent in Omagh
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like HAYS Specialist Recruitment, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Contracts Assistant Permanent at HAYS Specialist Recruitment.
We think you need these skills to ace Contracts Assistant Permanent in Omagh
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
