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- Tasks: Manage office operations, support senior stakeholders, and coordinate events.
- Company: Established London-based architectural firm known for innovation and collaboration.
- Benefits: Competitive salary, hybrid working model, and a supportive work environment.
- Other info: Long-term opportunity with structured handover and career growth potential.
- Why this job: Be the central hub of a creative team and help shape exciting projects.
- Qualifications: Experience in office management, strong invoicing skills, and excellent organisation.
The predicted salary is between 40000 - 50000 £ per year.
Your new company is a well‑established, London‑based architectural practice delivering innovative, sustainable and design‑led projects across the UK. Known for its collaborative culture and strong professional standards, the practice places real value on well‑run support functions and a positive working environment. The business operates a hybrid working model and offers a long‑term, stable opportunity with a planned succession approach and thorough handover.
Your new role as Office Manager will play a pivotal role as the central interface of the business, ensuring the smooth day‑to‑day running of the office and supporting senior stakeholders across the practice. You will work closely with the current Office Manager during a structured handover period, ahead of their planned departure.
- Full office management
- Invoicing and accounts support (a key part of the role)
- Coordination of monthly board meetings
- Event management
You will also work with internal systems and liaise with colleagues supporting audit and compliance standards. This is a hybrid role, working from home on a Monday & Friday.
What you'll need to succeed:
- Proven experience in an Office Manager or similar senior administrative role, ideally within a professional services or design‑led environment
- Strong invoicing and accounts experience is essential
- Excellent organisational skills and the ability to work confidently with senior stakeholders
- Personable, detail‑oriented and comfortable acting as the face of the business
- Able to manage multiple priorities in a structured and professional manner
What you'll get in return:
In return, you'll receive a competitive salary depending on experience.
Office Manager - Architecture Firm employer: HAYS Specialist Recruitment
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager - Architecture Firm
✨Tip Number 1
Network like a pro! Reach out to your connections in the architecture and design sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for those interviews! Research the company’s projects and values, and think about how your experience aligns with their needs. We want you to walk in feeling confident and ready to show them why you’re the perfect fit for their office management role.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you’ve managed multiple priorities or improved office processes in the past. We love hearing about your successes and how you can bring that expertise to their team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for candidates who are genuinely interested in joining our collaborative culture and contributing to our innovative projects.
We think you need these skills to ace Office Manager - Architecture Firm
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your invoicing and accounts experience, as well as any previous work in a professional services or design-led environment.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for our collaborative culture. Share specific examples of how you've supported senior stakeholders and managed office functions effectively.
Showcase Your Organisational Skills: In your application, emphasise your organisational abilities. We want to see how you manage multiple priorities and ensure smooth day-to-day operations, so don’t hold back on sharing relevant experiences!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our architectural practice.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Know the Company Inside Out
Before your interview, take some time to research the architectural practice thoroughly. Understand their projects, values, and culture. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate your organisational prowess. Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and ensure smooth operations in a busy environment.
✨Prepare for Invoicing and Accounts Questions
Since invoicing and accounts support is a key part of the role, brush up on relevant terminology and processes. Be prepared to discuss your experience with financial management and how you've handled invoicing in previous roles. This will show that you’re ready to hit the ground running.
✨Be Personable and Professional
The role requires you to be the face of the business, so it's essential to come across as personable and professional. Practice your communication skills and think about how you can build rapport with senior stakeholders. A friendly yet professional demeanour can make a lasting impression.