At a Glance
- Tasks: Manage customer orders and support daily operations in a busy sales office.
- Company: A well-established manufacturing and distribution company with a strong reputation.
- Benefits: Highly competitive salary, full-time position, and a supportive work environment.
- Other info: Opportunity for career growth in a dynamic and collaborative setting.
- Why this job: Join a growing business and gain experience in sales, logistics, and customer service.
- Qualifications: 2 years' office experience, strong IT skills, and excellent communication abilities.
The predicted salary is between 24833 - 30351 £ per year.
Sales Office Administrator Your new company A well-established and growing organisation within the manufacturing and distribution sector is seeking a Sales Office Administrator to join its busy Belfast-based operation.
With a strong reputation across Ireland and the UK, the company supplies products to a wide range of commercial and domestic customers and prides itself on delivering excellent service and operational efficiency.
Your new role As Sales Office Administrator, you will play a key role in supporting the day-to-day operations of a busy sales and logistics office.
You will manage customer orders from initial enquiry through to delivery and invoicing, ensuring a high level of accuracy and customer service throughout.
Key responsibilities will include: Answering telephones and processing customer orders.
Accurately processing sales orders, raising despatch notes and invoices.
Carrying out weighbridge administration duties.
Liaising with production teams to ensure product availability.
Scheduling vehicles for local domestic and commercial deliveries.
Organising haulage for wholesale deliveries throughout Ireland and the UK.
Processing customer payments including cash and cheques.
Preparing daily banking lodgements and maintaining accurate financial records.
Responding to customer enquiries promptly and professionally.
Supporting HR administration, including inductions and return-to-work interviews.
Completing daily, weekly and monthly administrative tasks, worksheets and checklists.
Assisting with general office administration as required.
What you'll need to succeed: A minimum of 2 years' experience working in a busy office environment.
Previous experience processing sales orders and coordinating logistics activities.
Strong IT skills, including Microsoft Excel, Word and Outlook.
Excellent organisational skills and the ability to manage multiple priorities.
The ability to work effectively to deadlines.
A proactive and flexible approach to work.
Excellent verbal and written communication skills.
Desirable criteria: Experience within a manufacturing, distribution, transport or related industry.
Experience using accounting or business management systems such as Sage or similar ERP software.
What you'll get in return: Highly competitive salary, negotiable depending on experience.
Full-time permanent position.
Monday to Friday working pattern.
Opportunity to join a successful and growing business.
Varied role with exposure to sales, logistics, customer service and administration.
Supportive and collaborative working environment.
What you need to do now: If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be
Skills: Administration
- Sales
- Orders
Benefits: Highly competitive salary range TPBN1_NI
Sales Order Administrator in Newtownabbey employer: HAYS Specialist Recruitment
As a Production Operative at our company, you will be part of a dynamic and supportive team dedicated to excellence in manufacturing. We offer competitive benefits, a positive work culture that values collaboration and innovation, and ample opportunities for personal and professional growth. Located in a thriving area, our workplace fosters a sense of community and pride in producing high-quality equipment that makes a difference.
Contact Details:
HAYS Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Sales Order Administrator in Newtownabbey
✨Join Local Manufacturing Groups
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✨Apply Directly Through Company Websites
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We think you need these skills to ace Sales Order Administrator in Newtownabbey
Some tips for your application 🫡
Showcase Your Technical Skills:In the manufacturing-production sector, it's crucial to highlight your technical skills and experience. Make sure your CV features any relevant qualifications, such as certifications in machinery operation or production management, and don’t forget about any specific systems or software you’re familiar with. This can really set you apart!
Emphasise Teamwork and Communication:Working in manufacturing often means being part of a larger team. Highlight your experience in collaborative projects or environments where communication was key. Maybe you have experience with lean manufacturing principles? Talk about how you worked with your team to improve productivity and maintain quality.
Tailor Your Cover Letter to the Company:Don’t just recycle an old cover letter! Take the time to tailor your cover letter to HAYS Specialist Recruitment specifically. Mention what excites you about their production processes or products, and how your previous experiences can contribute to their goals. We want to see your enthusiasm for the role!
Use Concrete Examples of Your Achievements:When detailing your work experience, include measurable achievements that can demonstrate your impact. Whether it’s improving efficiency by a certain percentage or successfully leading a project, these specifics can make a huge difference. Numbers speak volumes in the manufacturing world!
How to prepare for a job interview at HAYS Specialist Recruitment
✨Know Your Manufacturing Processes
Before you walk into the interview with HAYS Specialist Recruitment, brush up on the specific manufacturing processes relevant to the role. Understanding lean manufacturing principles or quality control techniques could give you a solid edge to discuss how you’d fit into their operations.
✨Technical Questions Are Key
Be prepared for technical questions around machinery, production scheduling, or materials handling. Make sure you can confidently explain how you've dealt with these in past experiences or internships. Knowing industry-specific software could also be a big plus!
✨Showcase Your Problem-Solving Skills
Manufacturing environments often focus on continuous improvement. Be ready to discuss specific instances where you’ve solved a production issue or implemented a process improvement. It’s all about demonstrating your analytical thinking and hands-on approach.
✨Align Your Values with Quality and Safety
In a full-time role, companies like HAYS Specialist Recruitment value commitment to quality and safety. Be prepared to discuss how you prioritise these factors in your work. It’s about showing that you’re not just looking for a job, but that you genuinely care about contributing positively to their production environment.
