At a Glance
- Tasks: Be the welcoming face of our office while managing diverse administrative tasks.
- Company: Join a well-established professional services organisation with a supportive team.
- Benefits: Enjoy a £30,000 salary and long-term career stability.
- Other info: Dynamic role with opportunities for professional growth and development.
- Why this job: Gain valuable experience in office management and compliance while working closely with senior leaders.
- Qualifications: Previous reception or office management experience and strong organisational skills required.
The predicted salary is between 25580 - 31264 £ per year.
Your new company Hays are delighted to be recruiting on behalf of a well-established professional services organisation with multiple office locations across Northern Ireland. This is an excellent opportunity to join a busy and supportive team in a varied role that combines front-of-house responsibilities with office management, administration, finance support and compliance duties.
Your new role As Receptionist / Practice Manager, you will act as the first point of contact for clients and visitors, ensuring a professional and welcoming experience at all times. You will play a pivotal role in the day-to-day running of the office, supporting senior management across a broad range of administrative, operational and compliance responsibilities which will include:
- Meeting and greeting clients and visitors
- Managing incoming calls and directing enquiries appropriately
- Handling correspondence, emails, post and document management
- Diary management and administrative support to senior stakeholders
- Filing, archiving, photocopying and general office administration
- Liaising with external suppliers, contractors and cleaning services
- Ordering office and stationery supplies
- Supporting recruitment-related administration
- Maintaining client records and databases
- Assisting clients with portal access and account setup
- Managing credit control activities, debtor reporting and collection processes
- Processing sales invoices, receipts and client statements
- Supporting purchase ledger administration and payment processing
- Coordinating staff holiday requests and records
- Supporting health and safety compliance, including annual reviews and testing schedules
- Leading annual policy reviews and compliance updates
- Acting as Data Protection Officer and coordinating GDPR-related activities
- Supporting Anti-Money Laundering compliance processes
What you'll need to succeed To be considered for this role, you will demonstrate:
- Previous experience in a reception, office management, practice administration or business support role
- Strong organisational and multitasking abilities
- Excellent communication and interpersonal skills
- A professional and client-focused approach
- Experience managing confidential information with discretion
- Strong IT skills and confidence using databases and Microsoft Office applications
- The ability to prioritise workloads and work independently
- Experience supporting finance administration, invoicing or credit control would be advantageous
- Knowledge of GDPR, compliance or regulatory processes would be beneficial
What you'll get in return £30000 Permanent, full-time opportunity Diverse and varied workload Opportunity to work closely with senior leadership Supportive and collaborative working environment Long-term career stability within a respected professional services organisation Opportunity to develop further knowledge in compliance, operations and business management.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Receptionist/Practice Manager in Newtownabbey employer: HAYS Specialist Recruitment
As a Production Operative at our company, you will be part of a dynamic and supportive team dedicated to excellence in manufacturing. We offer competitive benefits, a positive work culture that values collaboration and innovation, and ample opportunities for personal and professional growth. Located in a thriving area, our workplace fosters a sense of community and pride in producing high-quality equipment that makes a difference.
Contact Details:
HAYS Specialist Recruitment Recruitment Team
