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- Tasks: Provide essential admin support and deliver high-quality customer service across the Assembly.
- Company: Join the Northern Ireland Assembly and be part of a dynamic team.
- Benefits: Earn £15.14 per hour with potential for extension and immediate start.
- Other info: Great opportunity for growth and to enhance your skills in a professional setting.
- Why this job: Kickstart your career in a supportive environment while making a difference.
- Qualifications: GCE 'A' levels and GCSEs in English and Maths, plus admin experience.
The predicted salary is between 30000 - 30000 £ per year.
Your new company Hays are working with the Northern Ireland Assembly to recruit for a temporary Clerical Officer. This role requires someone who is available for an immediate start.
Clerical Officers are responsible for providing administrative support for the full range of activities carried out across the Assembly. Officers will be assigned to a business area within either the procedural or corporate functions of the Assembly but may be transferred to other business areas as required.
- Providing high quality customer service to a diverse range of customers, both internal and external.
- Managing own work to ensure the delivery of objectives.
- Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
- Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
- Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
- Recording and distribution of correspondence, emails, incoming mail/post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
- Organising and providing support for meetings, events and visits, including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have.
- Recording information to support the production of minutes and draft minutes, e.g. the timings of each agenda item and attendance of witnesses.
- Assisting in gathering and collating information.
- Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
- Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.
- Checking and processing invoices for payment through an electronic payment system.
- Complying with all Assembly Commission's staff policies and procedures, including Equal Opportunities and Dignity at Work policies and procedures.
- Carrying out other duties that the Assembly Commission reasonably requires of you.
What you'll need to succeed:
- GCE 'A' level passes A*-C in 2 separate subjects and 5 GCSEs at grade A*-C, including English Language and Maths. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.
- At least 2 years' experience in an administrative role of:
- Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.
- Organising workload and giving attention to detail to produce accurate, high quality work to deadlines.
- Experience using Microsoft Office to produce documents, manage correspondence, update Excel spreadsheets, and publish pre-approved web content.
What you'll get in return:
- Immediate start
- 6 months with the possibility of extension
- £15.14 per hour
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Clerical Officer in Newtownabbey employer: HAYS Specialist Recruitment
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Officer in Newtownabbey
✨Tip Number 1
Get your networking game on! Reach out to people in your field, especially those who work at the Northern Ireland Assembly or similar organisations. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview like it’s a big exam. Research the Assembly's values and recent projects. This shows you’re genuinely interested and helps you stand out as a candidate who’s ready to contribute from day one.
✨Tip Number 3
Practice your communication skills! Since the role involves interacting with a diverse range of people, being able to articulate your thoughts clearly and confidently is key. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s super easy and ensures your application gets the attention it deserves. Plus, we’re here to support you every step of the way in landing that Clerical Officer role!
We think you need these skills to ace Clerical Officer in Newtownabbey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Clerical Officer role. Highlight your administrative experience and any relevant skills, especially those related to customer service and Microsoft Office. We want to see how you fit into our team!
Showcase Your Skills: In your application, don’t just list your qualifications; show us how you've used them in real situations. Talk about your attention to detail and how you’ve managed workloads effectively. This will help us see your potential!
Be Professional Yet Personable: While we appreciate professionalism, don’t be afraid to let your personality shine through. Use a friendly tone in your cover letter and make it clear why you’re excited about this opportunity with us at the Northern Ireland Assembly.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at HAYS Specialist Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Clerical Officer. Familiarise yourself with the tasks mentioned in the job description, like managing correspondence and using Microsoft Office. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since the role involves interacting with a diverse range of people, be prepared to discuss your previous experiences where you effectively communicated with team members, customers, or managers. Use specific examples to highlight your oral and written skills, as this will resonate well with the interviewers.
✨Demonstrate Your Organisational Skills
The ability to manage your workload and pay attention to detail is crucial for this position. Bring examples of how you've organised tasks in the past, met deadlines, and maintained high-quality work. You could even mention any tools or methods you use to stay organised, which will show your proactive approach.
✨Prepare for Practical Questions
Expect questions that assess your proficiency with Microsoft Office and other administrative tasks. Brush up on your Excel skills and be ready to discuss how you've used software to manage data or create documents. If possible, practice answering these types of questions with a friend or family member to build your confidence.