At a Glance
- Tasks: Coordinate training programmes and recruitment processes in a dynamic healthcare environment.
- Company: Join a respected public sector organisation making a difference in healthcare training.
- Benefits: Earn £14.05 per hour with full-time hours and potential for contract extension.
- Other info: Enjoy a varied workload and develop your organisational skills in a supportive setting.
- Why this job: Be part of a vital team supporting healthcare professionals and enhancing training pathways.
- Qualifications: GCSEs in English and Maths, plus relevant administrative experience required.
The predicted salary is between 14.05 - 14.05 £ per hour.
Your new company Hays are delighted to be recruiting on behalf of a highly regarded public sector organisation responsible for supporting and coordinating professional training programmes across the healthcare sector. This organisation plays a key role in ensuring training pathways, recruitment processes and development programmes are delivered efficiently and to the highest standards.
Your new role As Hospital Speciality Training Executive Officer, you will provide comprehensive administrative and coordination support across a range of specialist training programmes and recruitment responsibilities will include:
- Coordinating recruitment campaigns, including vacancy management, interview scheduling and preparation of recruitment documentation.
- Supporting placement allocation processes and liaising with key stakeholders regarding trainee placements.
- Administering assessment and review processes, ensuring documentation is accurate, complete and distributed within required timeframes.
- Organising meetings and committees, including agenda preparation, minute taking, action tracking and follow-up.
- Coordinating induction events, training programmes and educational activities.
- Arranging venues, speakers and resources for meetings, training sessions and events.
- Maintaining databases, information systems and training records.
- Managing enquiries from a variety of internal and external stakeholders.
- Supporting reporting, data management and departmental projects.
- Assisting senior managers with administrative and operational activities as required.
This position offers a varied workload and would suit an organised administrator who enjoys coordinating multiple activities while working to deadlines.
What you'll need to succeed
To be considered for this role, you will have:
- GCSE English and Maths (Grade A-C) or equivalent, plus 2 A Levels (or equivalent qualification), together with at least 18 months' relevant administrative experience; or a minimum of 3 years' relevant administrative experience.
- Experience working within a busy office environment carrying out administrative duties.
- Strong proficiency in Microsoft Office applications, including Word, Excel and PowerPoint.
- Excellent organisational and communication skills.
- Ability to manage competing priorities and work to strict deadlines.
- High levels of accuracy and attention to detail.
- Experience maintaining systems, databases and records.
- Ability to build effective working relationships with a wide range of stakeholders.
Desirable experience includes:
- Coordinating events, meetings or training sessions.
- Committee administration and minute taking.
- Financial administration, including invoice or payment processing.
- A full UK driving licence and access to transport is desirable to support operational requirements.
What you'll get in return
Band 4 pay scale: £14.05 per hour. Immediate start opportunity. Full-time hours (37.5 hours per week). Monday to Thursday: 9.00am - 5.00pm. Friday: 8.30am - 4.30pm. Initial contract of up to 2 months with the possibility of extension.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Band 4 Hospital Speciality Training Executive Officer in Newtownabbey employer: HAYS Specialist Recruitment
As a Production Operative at our company, you will be part of a dynamic and supportive team dedicated to excellence in manufacturing. We offer competitive benefits, a positive work culture that values collaboration and innovation, and ample opportunities for personal and professional growth. Located in a thriving area, our workplace fosters a sense of community and pride in producing high-quality equipment that makes a difference.
Contact Details:
HAYS Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Band 4 Hospital Speciality Training Executive Officer in Newtownabbey
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like HAYS Specialist Recruitment.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at HAYS Specialist Recruitment.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like HAYS Specialist Recruitment, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Band 4 Hospital Speciality Training Executive Officer in Newtownabbey
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at HAYS Specialist Recruitment.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at HAYS Specialist Recruitment.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to HAYS Specialist Recruitment. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at HAYS Specialist Recruitment. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research HAYS Specialist Recruitment’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
