At a Glance
- Tasks: Provide secretarial support and manage administrative processes for a dynamic team.
- Company: Join a public sector organisation making a difference in Derry/Londonderry.
- Benefits: Earn £12.75 per hour with a temporary role for 3 months.
- Other info: Perfect opportunity for those looking to kickstart their career in administration.
- Why this job: Gain valuable experience while supporting a multidisciplinary team in a professional environment.
- Qualifications: 5 GCSEs or equivalent, plus administrative experience; strong Microsoft Office skills required.
The predicted salary is between 12.75 - 12.75 £ per hour.
Your new company A public sector organisation is recruiting for a Band 3 Secretary based in Derry/ Londonderry.
Your new role As Personal Secretary, you will provide comprehensive secretarial and administrative support to a multidisciplinary team and associated professionals.
You will be responsible for ensuring the efficient day-to-day operation of administrative processes while maintaining high standards of accuracy and confidentiality.
Key responsibilities will include: Managing diaries, arranging meetings, venues and hospitality requirements.
Providing full secretarial support to a team of professionals.
Preparing correspondence, reports, meeting minutes and other documentation Handling telephone enquiries and acting as a key point of contact for staff, service users and stakeholders.
Maintaining filing systems, records and databases.
Assisting with the preparation of presentations and departmental reports.
Monitoring office supplies and processing stock requisitions.
Producing and collating statistical information and maintaining administrative records.
What you'll need to succeed To be successful in this role, you will meet one of the following criteria: A minimum of 5 GCSEs (or equivalent), including English Language and Maths, plus 1 year's administrative or clerical experience; or NVQ Level 2 Business Administration (or equivalent) plus 1 year's administrative or clerical experience; or 3 years' administrative or clerical experience In addition, you will have: Strong working knowledge of Microsoft Office, including Word, Excel, Outlook and Power Point.
Experience managing diaries and organising meetings.
Excellent organisational skills with the ability to prioritise workloads effectively.
Strong communication skills, both written and verbal.
The ability to work independently and as part of a team.
A professional approach to handling confidential information.
Desirable: Experience using electronic patient record or case management systems.
What you'll get in return Based in Derry/ Londonderry £12.75 per hour Temporary post for 3 months initially What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.
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Benefits: £12.75 per hour
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Contact Details:
HAYS Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Band 3 Secretary- Derry JBLE1_NI in Londonderry
✨Get Engaged in Local Politics
Dive into your local council meetings or community boards. These spaces are packed with people who are already in the public sector and might have insider tips on upcoming temporary roles. Plus, you can connect directly with key decision-makers.
✨Stay Alert for Seasonal Recruitment
Many public sector jobs ramp up during certain times of the year, especially around election seasons or local budget planning periods. Keep your eyes peeled for recruitment drives during these windows, as they're prime times for temporary positions.
✨Leverage Online Job Portals
Don’t forget to check government job boards or websites like the local council's site for temporary postings. This is where many roles first get advertised, and applying directly here can speed things up.
✨Tap Into Your University Resources
If you're at university, make the most of your career services to discover opportunities in the public sector. They often have connections with local government employers who are looking for temporary staff and can help you polish your approach.
We think you need these skills to ace Band 3 Secretary- Derry JBLE1_NI in Londonderry
Some tips for your application 🫡
Emphasise your understanding of public policy:In your application, make sure to highlight any knowledge or experience you have related to public policy, governance or community engagement. Show us how you can contribute to the public sector’s mission, especially if you've worked on relevant projects or initiatives before!
Tailor your CV to the sector's expectations:When crafting your CV, focus on including experiences that showcase your ability to work within government structures or similar environments. Use clear, concise language and consider adding any volunteer work or internships that reflect your commitment to public service.
Show flexibility and willingness to learn:Since this is a temporary role, it’s crucial to convey your adaptability and eagerness to pick up new skills quickly. In your cover letter, let us know how you plan to make the most of this short-term experience and what you hope to learn from it.
Include relevant certificates and training:If you've completed any training or have certifications that are relevant to the role (like public administration, project management, or data analysis), don't forget to mention them. These can really make you stand out in the application process!
How to prepare for a job interview at HAYS Specialist Recruitment
✨Demonstrate Your Commitment to Public Service
In the government and public sector, showing that you're genuinely passionate about serving the community is key. Get ready to share examples where you've contributed to social good or tackled community issues, as this will resonate with interviewers from HAYS Specialist Recruitment.
✨Prepare for Policy and Regulatory Questions
Expect questions about policies, regulations, or recently implemented government initiatives. Brush up on the latest news relating to public sector developments—being informed will help you demonstrate that you're ready to hit the ground running, especially in a temporary role.
✨Flexibility is Your Best Friend
Since this is a temporary role, emphasise your ability to adapt quickly. Share examples where you've successfully taken on new challenges or adjusted to different team dynamics, that'll show HAYS Specialist Recruitment that you’re reliable and can effectively support various projects without a long onboarding process.
✨Prepare to Showcase Teamwork Skills
In the public sector, collaboration is vital. Be ready to discuss past experiences working in teams, especially in diverse environments. Highlight how you've contributed positively to group settings—this could really set you apart from other candidates in this temporary role.
