At a Glance
- Tasks: Be the friendly face of our office and support various teams with admin tasks.
- Company: Join a well-established organisation in Lisburn with a vibrant work culture.
- Benefits: Earn £27,000 with potential for extension and gain valuable experience.
- Other info: Maternity cover role with a chance to grow your career.
- Why this job: Perfect opportunity to develop your skills in a busy office environment.
- Qualifications: Strong admin skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 27000 - 27000 € per year.
Your new company
This is an exciting opportunity to join a well-established and growing organisation based in Lisburn. This is a maternity cover position, offering the chance to gain valuable experience within a busy office setting.
Your new role
As an Office Administrator, you will play a central role in ensuring the smooth day-to-day running of the business. This is a fully office-based position, where you will act as the first point of contact for visitors and callers while also supporting multiple departments with administrative and financial tasks.
Key responsibilities include:
- Reception & Communication
- Managing incoming calls and directing queries or taking accurate messages.
- Providing a professional and friendly welcome to all visitors.
- Travel & Logistics
- Organising staff travel, including flights, accommodation, and itineraries.
- Supporting vehicle management, including MOT bookings, tax, and tachograph reporting.
- Financial Administration
- Processing purchase invoices and allocating costs to relevant projects.
- Managing employee expense claims in line with company policies.
- Reconciling company credit card statements and resolving discrepancies.
- Labour & Timesheets
- Checking and collating labour hours.
- Submitting timesheet information to agencies in a timely manner.
- General Administration
- Maintaining a tidy and organised reception and office space.
- Managing office supplies and supporting wider team administration.
- Additional Duties
- Supporting the business with ad hoc administrative tasks as required.
What you'll need to succeed
To be successful in this role, you will be a highly organised and proactive individual with strong administrative skills. You will enjoy working in a varied role and have the confidence to manage multiple tasks. You should have:
- Previous experience in an administrative or office-based role.
- Strong communication and interpersonal skills.
- Good attention to detail and accuracy, particularly when handling financial data.
- The ability to prioritise workloads and meet deadlines.
- Proficiency in Microsoft Office packages.
- A flexible and team-oriented approach.
What you'll get in return
Salary £27000. Maternity cover- 9 months with the possibility to extend to 12. Start date - Early July.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Receptionist - Lisburn JBLE1_NI employer: HAYS Specialist Recruitment
Join a well-established and growing organisation in Lisburn, where you will thrive in a supportive and dynamic work environment. As a Receptionist, you will not only gain valuable experience in a busy office setting but also enjoy opportunities for professional growth while being part of a friendly team that values collaboration and communication. With a competitive salary and the potential for contract extension, this role offers a meaningful chance to contribute to the success of the business.
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist - Lisburn JBLE1_NI
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and recent achievements can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. This will help you feel more confident and articulate when discussing your skills and experiences during the actual interview.
✨Tip Number 3
Dress appropriately for the interview. First impressions matter, so make sure you look professional and polished. It shows that you respect the opportunity and are serious about the role.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a nice touch that keeps you on their radar and reinforces your interest in the position. Plus, it gives you another chance to highlight why you’re a great fit!
We think you need these skills to ace Receptionist - Lisburn JBLE1_NI
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience and any relevant roles you've had, especially in busy office settings.
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your strong communication skills and how you can contribute to the smooth running of the office.
Show Off Your Organisational Skills:Since this role requires a highly organised individual, make sure to mention specific examples of how you've managed multiple tasks or projects in the past. We love seeing how you prioritise workloads!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Know the Company
Before your interview, take some time to research the company. Understand their values, mission, and what they do. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role.
✨Practice Your Communication Skills
As a receptionist, strong communication is key. Practice answering common interview questions out loud, focusing on clarity and professionalism. You might even want to role-play with a friend to get comfortable with the flow of conversation.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage multiple tasks and prioritise workloads. Think of specific examples from your past experience where you successfully juggled various responsibilities, especially in an office setting.
✨Dress the Part
First impressions matter! Dress professionally for your interview to reflect the company culture. A smart outfit can boost your confidence and show that you take the opportunity seriously.
