At a Glance
- Tasks: Support a senior leader with diary management, meetings, and project coordination.
- Company: Join a charitable organisation making a difference in Belfast.
- Benefits: Competitive salary, health support, and opportunities for learning and career growth.
- Other info: Enjoy a dynamic workplace focused on wellbeing and career development.
- Why this job: Be a key player in a supportive environment while developing your professional skills.
- Qualifications: 2+ years as a Personal Assistant or similar role, with strong organisational skills.
The predicted salary is between 23000 - 30000 £ per year.
Your new company is a charitable organisation recruiting for a Personal Assistant based in Belfast.
Your new role involves providing proactive, confidential and professional executive support to a senior leader, enabling effective delivery of key organisational objectives. Responsibilities include:
- Managing complex diaries, appointments and travel arrangements.
- Coordinating meetings, preparing agendas, distributing papers and taking accurate minutes where required.
- Drafting and preparing correspondence, reports, presentations and briefing materials.
- Screening and managing incoming communications, ensuring urgent matters are prioritised appropriately.
- Supporting the planning, coordination and monitoring of projects and key business activities.
- Researching and collating information to support decision-making and organisational priorities.
- Maintaining confidential records and ensuring information is managed securely and accurately.
- Building strong relationships with colleagues and stakeholders while providing wider administrative support as required.
To be successful in this role, you will have proven experience supporting senior-level management within a busy professional environment. You will be highly organised, able to manage multiple priorities, and confident working independently while maintaining exceptional attention to detail. You will also demonstrate:
- A minimum of 2 years' experience in a similar Personal Assistant, Executive Assistant or senior administrative role, supported by relevant qualifications, or at least 3 years' equivalent experience.
- Previous experience managing complex diaries and schedules for senior stakeholders.
- Advanced Microsoft Office skills, including Word, Excel, PowerPoint and Outlook.
- Excellent verbal and written communication skills.
- Strong organisational, planning and time-management abilities.
- The ability to exercise sound judgement, discretion and confidentiality at all times.
- A proactive, adaptable and solutions-focused approach.
What you'll get in return includes a permanent opportunity with a salary of £23,000 to £30,000 depending on experience, a Belfast-based supportive working environment, health and wellbeing support, and learning and career development.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Personal Assistant in Lisburn employer: HAYS Specialist Recruitment
As a Production Operative at our company, you will be part of a dynamic and supportive team dedicated to excellence in manufacturing. We offer competitive benefits, a positive work culture that values collaboration and innovation, and ample opportunities for personal and professional growth. Located in a thriving area, our workplace fosters a sense of community and pride in producing high-quality equipment that makes a difference.
Contact Details:
HAYS Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Lisburn
✨Get Involved Locally
Dive into local volunteer opportunities or social initiatives. This not only beefs up your CV but also connects you with like-minded folks in nonprofits. Plus, it shows your passion for social impact, which is key for getting noticed by HAYS Specialist Recruitment.
✨Tap into Professional Networks
Join networks like the National Council for Voluntary Organisations (NCVO) or local charities to meet professionals in the sector. Attend events and workshops to build relationships and learn about potential openings at organisations like HAYS Specialist Recruitment.
✨Showcase Your Commitment
When prepping for interviews, be ready to speak about your personal connection to social issues. Dive into specific examples of how you’ve contributed to community projects – this will resonate with the mission-driven vibe at HAYS Specialist Recruitment.
✨Utilise Online Platforms
We’re all about making connections, so use platforms like Idealist and CharityJob to hunt for full-time roles. And of course, you should keep an eye on our website for exciting opportunities at HAYS Specialist Recruitment. Apply directly through us to stand out!
We think you need these skills to ace Personal Assistant in Lisburn
Some tips for your application 🫡
Show Your Passion for the Cause:In the nonprofit sector, it's super important to demonstrate genuine passion for the mission of HAYS Specialist Recruitment. Use your cover letter to showcase any personal experiences or volunteer work that connects you to their social impact initiatives. This emotional connection can really help your application stand out.
Highlight Relevant Experience:When crafting your CV, be sure to include any relevant projects or roles that showcase your skills in social impact. Whether it's community organising, fundraising, or advocacy, highlight what you've done and the difference it's made. Don’t just list tasks; quantify your achievements and the outcomes of your efforts.
Tailor Your Documents to the Role:For a full-time role like Personal Assistant, ensure your CV and cover letter specifically address the responsibilities outlined in the job description. Use their language to describe your skills and experience, making it easy for the hiring team to see how you fit into their vision.
Emphasise Teamwork and Collaboration:Nonprofits thrive on teamwork, so make sure to emphasise your collaborative experiences. Whether you've worked in a team setting, partnered with community organisations, or facilitated group projects, highlight these experiences in your application. Show them you understand the importance of working alongside diverse individuals to achieve shared goals.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Show Your Passion for Social Change
When we’re prepping for interviews in the nonprofit space, it's vital to demonstrate our genuine passion for social impact. Be ready to discuss not just your skills and experiences but also why you care about the mission of HAYS Specialist Recruitment. Sharing personal stories or insights can really make us stand out.
✨Highlight Project Experience
We should focus on specific projects we've worked on that align with the goals of social impact. Whether that’s a community initiative, volunteering, or a class project, having solid examples that showcase our role and the outcomes will resonate well with the interviewers.
✨Familiarity with Relevant Tools and Practices
Let’s brush up on tools and methodologies commonly used in the nonprofit sector, like project management software or outcome measurement frameworks. Being able to speak fluently about these will show that we’re not just passionate but also knowledgeable and ready to hit the ground running.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that evaluate our problem-solving skills in real-world social issues. Think about how we’d handle challenges in the nonprofit environment and prepare stories that demonstrate our critical thinking and adaptability. Role-playing with a friend could help us feel more confident!
