At a Glance
- Tasks: Provide high-level support to senior executives and manage complex schedules.
- Company: Join a respected organisation known for professionalism and excellence.
- Benefits: Competitive salary, exposure to leadership, and skill development opportunities.
- Other info: Dynamic role with opportunities for career growth and professional development.
- Why this job: Gain valuable experience in a fast-paced environment while supporting key decision-makers.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 30000 - 35000 £ per year.
Your new company
You will be joining a well-established and highly respected organisation with a strong reputation for professionalism and delivery excellence. The business operates in a fast-paced environment and places significant value on high-quality executive support, offering the opportunity to work closely with senior leadership.
Your new role
As an Executive Assistant (Maternity Cover), you will provide dedicated, high-level support to a senior executive, ensuring they are fully prepared for all meetings, events, and strategic priorities.
Key responsibilities include:
- Managing complex calendars, meetings, and competing priorities
- Preparing high-quality PowerPoint presentations, including pulling together content from reports and multiple data sources
- Ensuring the executive is fully briefed and prepared for meetings and engagements
- Taking accurate minutes at meetings, ensuring they are documented, reviewed, and signed off
- Coordinating travel and accommodation arrangements
- Supporting the planning and delivery of events
- Acting as a key liaison for internal and external stakeholders
- Proactively identifying potential issues and resolving them before escalation
- Supporting governance processes and maintaining strict confidentiality at all times
What you'll need to succeed
To be successful in this role, you will have:
- Proven experience in executive support, administration or office management
- Experience supporting senior executives or leadership teams
- Strong organisational and time-management skills with the ability to meet tight deadlines
- Excellent verbal and written communication skills
- Advanced attention to detail and accuracy
- Strong problem-solving skills, with the ability to anticipate challenges proactively
- The ability to multitask and perform under pressure in a deadline-driven environment
- Strong interpersonal and relationship-building skills
- Experience in minute-taking and report writing
- Experience coordinating travel, events, and executive-level schedules
- A good understanding of business operations and corporate governance
- Strong technical skills, including proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word, Canva)
- Comfortable using collaboration tools such as Microsoft Teams and Zoom
- A professional, adaptable approach to working styles and senior stakeholders
What you'll get in return
In return, you will receive:
- A competitive salary package for a maternity cover contract
- The opportunity to work closely with senior leadership
- Exposure to high-level decision-making and business operations
- A fast-paced and rewarding working environment
- The opportunity to further develop your executive support skillset
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Contact Details:
HAYS Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant JBLE1_NI in Lisburn
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at HAYS Specialist Recruitment and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace Executive Assistant JBLE1_NI in Lisburn
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at HAYS Specialist Recruitment. So, don’t be shy about laying it all out there!
How to prepare for a job interview at HAYS Specialist Recruitment
✨Showcase Your Adaptability
Given that this is a temporary HR role at HAYS Specialist Recruitment, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that HAYS Specialist Recruitment uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at HAYS Specialist Recruitment.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at HAYS Specialist Recruitment.
