At a Glance
- Tasks: Coordinate maintenance activities and manage work orders for a dynamic Facilities Management team.
- Company: Established construction business with a strong reputation in Facilities Management.
- Benefits: Competitive salary, full-time role, and career development opportunities.
- Other info: Fast-paced environment with opportunities for professional growth.
- Why this job: Join a supportive team and make a real impact in a growing organisation.
- Qualifications: 3 years' experience in a similar role and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Your new company is an established and growing construction business with a dedicated Facilities Management division seeking a Contracts Administrator to join its Head Office team in Omagh. The company delivers both planned and reactive maintenance works across Northern Ireland, operating within live environments such as the public sector. With a strong reputation for delivering projects efficiently and safely, the organisation places high importance on health and safety compliance, excellent client communication, and minimising disruption to building users.
Your new role as Contracts Administrator will play a key role in supporting the Facilities Management service delivery team. Reporting to the Contracts Manager, you will be responsible for coordinating maintenance activities, managing work orders, and ensuring service delivery aligns with contractual obligations.
Your duties will include:
- Managing the Facilities Management switchboard and acting as a key point of contact
- Receiving and processing work orders from client portals and internal systems
- Allocating jobs to contractors and monitoring progress
- Updating job statuses daily and maintaining accurate records
- Managing invoices, accounts, and supporting financial processes
- Ensuring KPIs are achieved across all contracts
- Producing weekly and monthly performance reports
- Collating job information from site operatives and supply chain partners
- Submitting monthly assessments to clients on time
- Supporting general administrative and operational tasks as required
This role requires the ability to manage both reactive and planned works simultaneously while maintaining a high level of accuracy and organisation.
What you'll need to succeed:
- A minimum of 3 years' experience in a similar role, ideally within Facilities Management or construction
- Strong organisational skills and excellent attention to detail
- Proven ability to manage multiple priorities in a fast-paced environment
- Experience working with client portals and job management systems
- Excellent communication skills, both written and verbal
- A proactive, adaptable, and positive attitude
- Competency in coordinating contractors and maintaining strong stakeholder relationships
- Minimum of 5 GCSEs (A-C) including Maths and English
What you'll get in return:
- Competitive salary depending on experience
- Full-time, permanent position (working hours: 8am-5pm)
- Opportunity to join a supportive and dynamic team
- Career development within a growing organisation
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
FM Contracts Administrator - Omagh employer: HAYS Specialist Recruitment
Join a well-established and growing construction business in Omagh, where you will be part of a dedicated Facilities Management team that values health and safety, client communication, and operational excellence. With a competitive salary, full-time permanent position, and opportunities for career development, this company fosters a supportive and dynamic work culture that encourages employee growth and collaboration.
Contact Details:
HAYS Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land FM Contracts Administrator - Omagh
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and facilities management sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; demonstrate your knowledge about their work and how you can contribute to their success.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in managing contracts and coordinating maintenance activities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace FM Contracts Administrator - Omagh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Contracts Administrator role. Highlight your experience in Facilities Management and construction, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention specific experiences that align with the job description and show us your enthusiasm for joining our team.
Showcase Relevant Experience:When filling out your application, be sure to emphasise your experience with client portals and job management systems. We want to see how you've successfully managed multiple priorities in fast-paced environments!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at HAYS Specialist Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Contracts Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing work orders and coordinating maintenance activities. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experience where you've successfully managed multiple priorities. Be ready to discuss how you keep track of tasks and ensure accuracy, especially in fast-paced environments. This will highlight your ability to thrive in the role.
✨Communicate Clearly and Confidently
Excellent communication is key for this position. Practice articulating your thoughts clearly and confidently, both verbally and in writing. You might be asked about how you handle client communications or manage contractor relationships, so have specific examples ready to illustrate your points.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company and the team you'll be working with. Ask about their approach to health and safety compliance or how they measure success in the Facilities Management division. This shows your interest and helps you assess if the company is the right fit for you.
