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- Tasks: Provide top-notch admin support and keep the office running smoothly.
- Company: Dynamic company at Stansted Airport with a focus on innovation.
- Benefits: Competitive salary up to £50,000, plus great perks and career growth.
- Other info: Fast-paced environment with opportunities to develop your skills.
- Why this job: Be the backbone of the team and make a real difference every day.
- Qualifications: Strong organisational skills and experience in high-level admin support.
The predicted salary is between 50000 - 50000 £ per year.
The Executive Assistant & Office Manager provides high‑level administrative support to senior leadership while ensuring smooth and efficient day‑to‑day office operations. The role enables executives to maximise productivity, meet strategic objectives, and focus on high‑impact work.
Key Responsibilities:
- Deliver advanced administrative support to multiple senior leaders, including complex diary management, travel coordination, and meeting organisation.
- Prepare high‑quality board packs, reports, presentations, and confidential correspondence.
- Oversee office operations ensuring facilities, supplies, equipment, and workspace standards are maintained.
- Participate in workspace redevelopment initiatives.
- Manage expense processing, travel budgets, invoices, and cost tracking.
- Maintain key governance records, including the Gifts & Hospitality register and Directors' notices.
- Act as central liaison between executives, colleagues, and external stakeholders.
- Coordinate senior visitors, new starters, inductions, access passes, and parking.
- Oversee IT and office services in collaboration with internal SMEs, ensuring compliance, safety, and operational efficiency.
- Assign tasks and coach the PA, setting standards, monitoring progress, and supporting development.
- Support cyclical HR‑related activities including performance and talent processes.
Decision‑Making & Challenges:
- Balancing multiple competing demands and reorganising schedules at short notice.
- Handling highly confidential and sensitive information with discretion.
- Navigating complex stakeholder needs while maintaining neutrality and professionalism.
- Making informed decisions around procurement, office inventory, and resource allocation.
Executive Assistant / Office Manager employer: HAYS Specialist Recruitment
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its culture. We recommend practising common interview questions and tailoring your answers to highlight your skills in diary management and office operations. Show them you’re the perfect fit!
✨Tip Number 3
Follow up after your interview! A quick thank-you email can go a long way. We suggest mentioning something specific from your conversation to remind them of your great fit for the Executive Assistant position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant / Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant & Office Manager role. Highlight your experience in diary management, travel coordination, and any relevant administrative support you've provided to senior leaders. We want to see how you can help us maximise productivity!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've handled complex tasks or managed office operations in the past. Show us your personality and enthusiasm for the position!
Showcase Your Skills: Don’t forget to highlight your skills that are crucial for this role, like organisation, communication, and discretion. If you have experience with expense processing or managing confidential information, make sure to include that. We’re looking for someone who can handle the challenges of the job with ease!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at HAYS Specialist Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant & Office Manager. Familiarise yourself with diary management, travel coordination, and office operations. This will help you answer questions confidently and demonstrate your knowledge of what the role entails.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your ability to balance competing demands and keep everything running smoothly.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's crucial to convey your understanding of confidentiality. Share experiences where you've successfully managed confidential matters, showcasing your professionalism and trustworthiness in previous roles.
✨Engage with Stakeholders
Prepare to discuss how you've effectively liaised with various stakeholders in the past. Highlight your communication skills and ability to navigate complex needs while maintaining neutrality. This will show that you're ready to act as a central liaison between executives and other parties.