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- Tasks: Support Board meetings, maintain records, and engage in governance projects.
- Company: Join a leading global financial institution with a dynamic Legal Governance team.
- Benefits: Enjoy hybrid working, competitive salary, private medical insurance, and extensive learning resources.
- Why this job: Kickstart your company secretarial career with full training and exposure to senior stakeholders.
- Qualifications: Experience in professional services or company secretarial roles; strong organisational skills required.
- Other info: Willingness to travel between Belfast and London may be needed.
The predicted salary is between 28800 - 43200 £ per year.
Your new company
A leading global financial institution is seeking a Company Secretarial Assistant to join its dynamic Legal Governance team in Belfast. This is a fantastic opportunity to work at the heart of a highly regulated and fast-paced environment, supporting a wide portfolio of UK legal entities and engaging directly with senior stakeholders, including Independent Non-Executive Directors and Board Committees.
Your new role
This role is ideal for someone in the early stages of their company secretarial career, offering full on-the-job training and exposure to a wide range of governance and legal entity management responsibilities. You will support the organisation of Board and Committee meetings, maintain statutory records, and contribute to corporate governance projects.
Key responsibilities include:
- Supporting the preparation and coordination of Board and Committee meetings, including agenda setting, meeting packs, and minute taking.
- Maintaining statutory registers, delegated signatory lists, and Power of Attorney records.
- Responding to internal KYC and governance-related queries.
- Participating in corporate projects such as liquidations and intra-group transfers.
- Liaising with external legal firms, notaries, and regulatory bodies.
- Ensuring data integrity across governance systems and databases.
What you'll need to succeed
- Experience in a professional services firm or in-house company secretarial team.
- Exposure to Board and Committee processes, including minute drafting.
- Strong attention to detail and excellent organisational skills.
- Ability to build rapport with senior stakeholders and work collaboratively across jurisdictions.
- Working towards or holding CGI (Chartered Governance Institute) qualifications is advantageous.
- Willingness to travel between Belfast and London if required.
What you'll get in return
- Competitive base salary with annual reviews.
- Discretionary annual performance bonus.
- Hybrid working model (up to 2 days from home).
- 27 days annual leave plus bank holidays (increasing with service).
- Private medical insurance tailored to your needs.
- Pension plan and paid parental leave.
- Employee Assistance Programme and exclusive staff discounts.
- Access to extensive learning and development resources.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be
Benefits:
Generous – depending on experience
Company Secretarial Support Officer employer: HAYS Specialist Recruitment
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Support Officer
✨Tip Number 1
Familiarise yourself with the key responsibilities of the role, especially around Board and Committee processes. Understanding how meetings are structured and what documentation is required will help you engage more effectively during interviews.
✨Tip Number 2
Network with professionals in the company secretarial field, particularly those who have experience in financial institutions. This can provide you with insights into the culture and expectations of the role, which can be invaluable during your application process.
✨Tip Number 3
Demonstrate your attention to detail by preparing questions about the company's governance practices. This shows your genuine interest in the role and your proactive approach to understanding their operations.
✨Tip Number 4
If you have any relevant qualifications or are working towards them, make sure to mention this during your discussions. Highlighting your commitment to professional development can set you apart from other candidates.
We think you need these skills to ace Company Secretarial Support Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in company secretarial roles or professional services. Emphasise any exposure to Board and Committee processes, as well as your organisational skills.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as supporting Board meetings and maintaining statutory records, and explain how your skills align with these tasks.
Highlight Relevant Qualifications: If you are working towards or hold CGI qualifications, make sure to mention this prominently in your application. This will demonstrate your commitment to the field and enhance your candidacy.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is crucial in this role, so ensure your application reflects that quality.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Understand the Company Secretarial Role
Familiarise yourself with the key responsibilities of a Company Secretarial Support Officer. Be prepared to discuss how your skills align with tasks like preparing meeting agendas, minute taking, and maintaining statutory records.
✨Showcase Your Attention to Detail
Since this role requires strong attention to detail, be ready to provide examples from your past experiences where your meticulousness made a difference. Highlight any relevant projects or tasks that demonstrate your organisational skills.
✨Engage with Stakeholders
The ability to build rapport with senior stakeholders is crucial. Prepare to discuss how you have successfully collaborated with others in previous roles, especially in high-pressure environments. This will show your interpersonal skills.
✨Prepare for Governance Questions
Expect questions related to corporate governance and compliance. Brush up on your knowledge of KYC processes and governance-related queries, as well as any experience you have with legal entities and regulatory bodies.
