At a Glance
- Tasks: Provide high-level support to senior executives and manage complex schedules.
- Company: Join a respected organisation known for professionalism and excellence.
- Benefits: Competitive salary, exposure to leadership, and skill development opportunities.
- Other info: Dynamic role with opportunities for growth and collaboration.
- Why this job: Make an impact by supporting key decision-makers in a fast-paced environment.
- Qualifications: Experience in executive support and strong organisational skills required.
The predicted salary is between 30000 - 35000 £ per year.
Your new company
You will be joining a well-established and highly respected organisation with a strong reputation for professionalism and delivery excellence. The business operates in a fast-paced environment and places significant value on high-quality executive support, offering the opportunity to work closely with senior leadership.
Your new role
As an Executive Assistant (Maternity Cover), you will provide dedicated, high-level support to a senior executive, ensuring they are fully prepared for all meetings, events, and strategic priorities.
Key responsibilities include:
- Managing complex calendars, meetings, and competing priorities
- Preparing high-quality PowerPoint presentations, including pulling together content from reports and multiple data sources
- Ensuring the executive is fully briefed and prepared for meetings and engagements
- Taking accurate minutes at meetings, ensuring they are documented, reviewed, and signed off
- Coordinating travel and accommodation arrangements
- Supporting the planning and delivery of events
- Acting as a key liaison for internal and external stakeholders
- Proactively identifying potential issues and resolving them before escalation
- Supporting governance processes and maintaining strict confidentiality at all times
What you'll need to succeed
To be successful in this role, you will have:
- Proven experience in executive support, administration or office management
- Experience supporting senior executives or leadership teams
- Strong organisational and time-management skills with the ability to meet tight deadlines
- Excellent verbal and written communication skills
- Advanced attention to detail and accuracy
- Strong problem-solving skills, with the ability to anticipate challenges proactively
- The ability to multitask and perform under pressure in a deadline-driven environment
- Strong interpersonal and relationship-building skills
- Experience in minute-taking and report writing
- Experience coordinating travel, events, and executive-level schedules
- A good understanding of business operations and corporate governance
- Strong technical skills, including proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word, Canva)
- Comfortable using collaboration tools such as Microsoft Teams and Zoom
- A professional, adaptable approach to working styles and senior stakeholders
What you'll get in return
In return, you will receive:
- A competitive salary package for a maternity cover contract
- The opportunity to work closely with senior leadership
- Exposure to high-level decision-making and business operations
- A fast-paced and rewarding working environment
- The opportunity to further develop your executive support skillset
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Executive Assistant in Belfast employer: HAYS Specialist Recruitment
Join a well-established organisation renowned for its professionalism and commitment to excellence, where you will play a pivotal role in supporting senior leadership. This fast-paced environment not only offers competitive remuneration but also provides ample opportunities for personal and professional growth, allowing you to enhance your executive support skills while being part of a collaborative and dynamic team.
Contact Details:
HAYS Specialist Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Belfast
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at HAYS Specialist Recruitment!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at HAYS Specialist Recruitment.
We think you need these skills to ace Executive Assistant in Belfast
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at HAYS Specialist Recruitment. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to HAYS Specialist Recruitment and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at HAYS Specialist Recruitment. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to HAYS Specialist Recruitment's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with HAYS Specialist Recruitment.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at HAYS Specialist Recruitment will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact HAYS Specialist Recruitment and how you would contribute to adapting HR strategies.
