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- Tasks: Coordinate office operations and maintain compliance documentation in a supportive environment.
- Company: Respected engineering consultancy in Belfast with a focus on staff wellbeing.
- Benefits: Competitive salary, flexible hours, healthcare plan, and career progression opportunities.
- Why this job: Join a friendly team and make a real impact on compliance and office management.
- Qualifications: Experience in office management or ISO standards is a plus; strong organisational skills required.
- Other info: Hybrid working options and a collaborative atmosphere for personal growth.
The predicted salary is between 24000 - 28000 £ per year.
Your new company is an established and respected engineering consultancy based in Belfast, delivering high-quality civil and structural engineering services across a wide range of projects. You will be joining a professional and friendly environment that offers excellent career development, hybrid working opportunities, and a strong focus on staff wellbeing.
Your new role involves reporting to a senior member of the compliance and health safety function, playing a key role in maintaining the organisation's Integrated Management System and supporting day-to-day office operations. Your responsibilities will include:
- Liaising with internal staff and external service providers to coordinate facilities and office management activities.
- Maintaining and updating the organisation's Integrated Management System to ensure documentation is accurate, current, and compliant.
- Reviewing accreditation requirements and preparing internal documentation, questionnaires, and procedures to meet audit standards.
- Coordinating internal audits, assisting with external audit visits, and managing evidence collation and action tracking.
- Providing general administrative support to teams across the business.
- Identifying opportunities to refine and improve internal systems and processes.
To succeed in this role, you should have:
- A relevant qualification in business administration, office management, quality management, or health safety (desirable but not essential).
- Experience or training related to ISO standards such as ISO 9001, ISO 45001, or ISO 14001-Lead/Internal Auditor training would be advantageous.
- Strong understanding of document control, audit processes, and compliance frameworks.
- Competence in Microsoft Office, particularly Word and Excel.
- Excellent organisation, communication, and problem-solving skills, with the ability to work proactively and support multiple stakeholders.
In return, you will receive a competitive salary and enhanced annual leave arrangements, consideration for flexible working hours, a company pension scheme, healthcare plan and life assurance, ongoing training, and excellent opportunities for career progression in a supportive, collaborative working environment.
If you're interested in this role, click apply now to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Compliance and office co-ordinator - 22.5 hours in Belfast employer: HAYS Specialist Recruitment
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Compliance and office co-ordinator - 22.5 hours in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering consultancy field. A friendly chat can lead to insider info about job openings or even a referral, which can give you a leg up in the application process.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Knowing their recent work will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. This will help you articulate your experience and skills confidently, especially when discussing compliance and office management.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Compliance and office co-ordinator - 22.5 hours in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight any relevant qualifications or experience in compliance, office management, or ISO standards to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your background aligns with our needs. Keep it friendly and professional, just like us!
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office, especially Word and Excel. We love seeing candidates who can demonstrate strong organisation and communication skills, so give us examples of how you've used these in past roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into our hands quickly and efficiently. Plus, we love seeing applications come through our own channels!
How to prepare for a job interview at HAYS Specialist Recruitment
✨Know Your Compliance Stuff
Make sure you brush up on ISO standards like ISO 9001, ISO 45001, and ISO 14001. Being able to discuss these frameworks confidently will show that you're serious about the role and understand the compliance landscape.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed documentation or coordinated audits in the past. This will help demonstrate your strong organisational skills and your ability to handle multiple tasks effectively.
✨Be Ready to Problem-Solve
Think of a few scenarios where you identified issues in processes and how you improved them. This will highlight your proactive approach and problem-solving abilities, which are key for this role.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Good communication is essential, especially when liaising with internal staff and external service providers, so make sure you can convey your ideas effectively.
