At a Glance
- Tasks: Provide essential admin support and deliver high-quality customer service across the Assembly.
- Company: Join the Northern Ireland Assembly and be part of a dynamic team.
- Benefits: Earn £15.14 per hour with a temporary role until July 2026.
- Other info: Perfect for those seeking a flexible role with opportunities for growth.
- Why this job: Kickstart your career with immediate start and valuable experience in a prestigious organisation.
- Qualifications: GCE 'A' levels and GCSEs in English and Maths, plus admin experience.
The predicted salary is between 30000 - 30000 € per year.
Your new company Hays are working with the Northern Ireland Assembly to recruit for a temporary Clerical Officer. This role requires someone who is available for an immediate start.
Clerical Officers are responsible for providing administrative support for the full range of activities carried out across the Assembly Secretariat. They will be assigned to a business area within either the procedural or corporate functions of the Assembly but may be transferred to other business areas as required.
- Providing high quality customer service to a diverse range of customers, both internal and external.
- Managing own work to ensure the delivery of objectives.
- Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
- Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
- Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
- Recording and distribution of correspondence, emails, incoming mail/post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly.
- Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries.
- Recording information to support the production of minutes and draft minutes.
- Assisting in gathering and collating information.
- Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
- Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.
- Checking and processing invoices for payment through electronic payment system.
- Complying with all Assembly Commission's staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures.
- Carrying out other duties that the Assembly Commission reasonably requires of you.
What you'll need to succeed:
- GCE 'A' level passes A*-C in 2 separate subjects and 5 GCSEs at grade A*-C including English Language and Maths. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated.
- At least 2 years' experience in an administrative role of:
- Using effective oral and written skills to communicate effectively with a diverse range of people at all levels.
- Organising workload and giving attention to detail to produce accurate, high quality work to deadlines.
- Effectively using Microsoft Office, including Excel, to track and collate data, prepare documents, and respond to correspondence.
- OR At least 4 years' experience in an administrative role.
What you'll get in return:
- Immediate start
- Temporary role to 10th July 2026
- £15.14 per hour
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Clerical Officer- Required for immediate start JBLE1_NI in Belfast employer: HAYS Specialist Recruitment
Hays is an excellent employer, offering a supportive work culture that values diversity and encourages professional growth. As a Clerical Officer with the Northern Ireland Assembly, you will enjoy a temporary role with immediate start, competitive pay, and the opportunity to contribute to meaningful public service while developing your administrative skills in a dynamic environment.
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Clerical Officer- Required for immediate start JBLE1_NI in Belfast
✨Tip Number 1
Get your networking game on! Reach out to people in your field, especially those who work at the Northern Ireland Assembly or similar organisations. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview like a pro! Research common clerical officer interview questions and practice your answers. We want you to showcase your organisational skills and attention to detail, so be ready to share examples from your past experience.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look smart and professional for your interview. It shows you’re serious about the role and respect the organisation’s culture.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Clerical Officer- Required for immediate start JBLE1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Clerical Officer role. Highlight your administrative experience and any relevant skills, especially in customer service and Microsoft Office. We want to see how you fit into our team!
Showcase Your Experience:When writing your application, emphasise your previous roles and how they relate to the responsibilities listed in the job description. We love seeing examples of how you've managed workloads and delivered high-quality work under pressure.
Be Professional Yet Approachable:Your written application should reflect professionalism while also being friendly. Use clear language and a positive tone to show us that you can communicate effectively with a diverse range of people.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Clerical Officer. Familiarise yourself with the tasks mentioned in the job description, like managing correspondence and using Microsoft Office. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
Since the role involves interacting with a diverse range of people, be prepared to discuss your previous experiences where you've effectively communicated with team members, customers, or managers. Use specific examples to highlight your oral and written skills, as this will resonate well with the interviewers.
✨Demonstrate Attention to Detail
Clerical work requires precision, so be ready to talk about how you manage your workload and ensure accuracy in your tasks. Bring up instances where your attention to detail made a difference, whether it was in data entry or preparing documents. This will show that you can deliver high-quality work consistently.
✨Prepare for Practical Questions
Expect some practical questions related to the use of Microsoft Office and other administrative tasks. Brush up on your Excel skills and be ready to explain how you would handle specific scenarios, like organising a meeting or processing invoices. This will demonstrate your capability to perform the job effectively.
