Clerical Officer (3 Posts Available) in Belfast

Your new company Hays are working with the Northern Ireland Assembly to recruit for a temporary clerical officer. There are 3 posts available. One post requires an estimated start date of 1st September and the other posts require a start date of end of September/ beginning of October.

Your new role As a Clerical Officer, you will provide comprehensive administrative support to ensure the efficient delivery of services across a range of business areas. You will act as a key point of contact for internal and external stakeholders, maintaining a professional and customer-focused approach.

Main duties and responsibilities are:

• Providing high quality customer service to a diverse range of customers, both internal and external.
• Managing own work to ensure the delivery of objectives.
• Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
• Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
• Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
• Recording and distribution of correspondence, emails, incoming mail/post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
• Organising and providing support for meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have, e.g. the format of the meeting.
• Recording information to support the production of minutes and draft minutes, e.g. timings of each agenda item and attendance of witnesses.
• Assisting in gathering and collating information.
• Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
• Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.
• Checking and processing invoices for payment through electronic payment system.
• Complying with all Assembly Commission's staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures.
• Carrying out other duties that the Assembly Commission reasonably requires of you.

What you'll need to succeed:

Applicants must, by the closing date for applications have:

• GCE 'A' level grade A*-C in 2 separate subjects and 5 GCSEs grade A*-C including English Language and Mathematics. (Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated); AND
• At least 2 years' experience in an administrative role of:
• a) Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.
• b) Organising workload and giving attention to detail to produce accurate, high quality work to deadlines.
• c) Effectively using Microsoft Office to prepare documents and respond to correspondence.
• OR
• At least 4 years' experience in an administrative role of each of the essential criteria described at a) - c) above.

What you'll get in return:

• 3 Posts available
• Post 1: 30 November 2026, with possibility of extension
• Post 2/3: 31 July 2027
• £15.14 per hour
• Hybrid working

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.