Bid Administrator in Belfast

Bid Administrator Your new company A well-established organisation is seeking a Bid Administrator to join its growing bids team. Renowned for delivering high-quality projects and services, the business has built a strong reputation within its sector and continues to secure exciting opportunities across a diverse portfolio of is an excellent opportunity for a graduate or early-career professional looking to develop a long-term career within bid management. You will join a collaborative and supportive environment where professional development is encouraged, and your contribution will play a key role in supporting the successful delivery of business-critical bids and tenders. Your new role As Bid Administrator, you will support the preparation, coordination and submission of high-quality bids and tender responses. Working closely with the Bid Manager and wider business teams, you will help ensure all submissions are accurate, compliant and delivered within strict deadlines. Key responsibilities will include: Supporting the coordination and delivery of bid and tender submissions from initial enquiry through to final submission. Assessing new opportunities and assisting in determining their suitability and commercial viability.* Ensuring all bid documentation is completed to a consistently high standard of quality and accuracy. Collaborating with internal departments and external stakeholders to gather information and develop compelling tender responses. Maintaining and updating bid libraries, standard responses and template documentation. Assisting with the design, formatting and production of bid documentation and supporting materials. Completing pre-qualification questionnaires and coordinating information requests across the business. Working alongside estimating teams to support the preparation and accuracy of pricing documentation. Participating in tender review meetings and supporting bid presentations or interviews when required. Building and maintaining positive relationships with clients, suppliers, subcontractors and other key stakeholders. Supporting quality, environmental and compliance procedures in line with business standards. Maintaining accurate records and documentation to ensure full auditability and traceability of bid activities. Contributing to ongoing training, continuous improvement initiatives and wider corporate responsibility programmes. What you'll need to succeed To be successful in this role, you will combine strong organisational skills with excellent attention to detail and a genuine interest in developing a career within bid management. You will ideally possess: A minimum 2:1 bachelor's degree (or equivalent) in Business, Marketing, Construction Management, Project Management, Law or a related discipline. GCSE Maths and English at Grade C or above (or equivalent). 1-2 years' experience within administration, project support, coordination or a similar professional environment. Experience managing multiple priorities and deadlines within a fast-paced setting. Strong written and verbal communication skills. Excellent document formatting, proofreading and attention-to-detail capabilities. Strong analytical and problem-solving skills. A high level of proficiency in Microsoft Office applications. The ability to work effectively both independently and as part of a collaborative team. Excellent time management and organisational skills. The ability to follow structured processes accurately and consistently. Strong relationship-building and stakeholder management skills. Desirable experience includes: Previous involvement in bid, tender, proposal or pre-construction activities. Experience within construction, engineering, professional services or a similar sector. Knowledge of bid management systems or document collaboration platforms. Experience in an administration, coordination or support-focused role. A full driving licence. Eligibility to work within the UK and ROI. What you'll get in return In return, you will have the opportunity to join a highly regarded employer that is committed to investing in its people and supporting long-term career development. Benefits of the role include: The opportunity to develop specialist expertise within a growing bid management function. Exposure to the full bid and tender lifecycle across a varied portfolio of projects. Ongoing training, professional development and continuous learning opportunities. A collaborative and supportive working environment. The chance to work closely with experienced bid and business professionals. Strong opportunities for career progression within a successful and expanding organisation. Involvement in continuous improvement, sustainability and corporate responsibility initiatives. The opportunity to make a meaningful contribution to winning new business and supporting organisational growth. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be Skills: Bid Administrator Tenders Benefits: Work From Home Competitive ADZN1_NI41bf1e1f-b16b-4260-a40a-17c77a06fd15