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For Companies At a Glance
- Tasks: Join a dynamic team managing resources, contracts, and office tasks daily.
- Company: Be part of a long-standing industry leader based in Lisburn, Northern Ireland.
- Benefits: Enjoy a competitive salary, health schemes, and a solid pension plan.
- Why this job: Gain valuable experience in a supportive environment with opportunities for growth.
- Qualifications: 2+ years in admin, strong IT skills, and excellent communication are essential.
- Other info: Work Monday to Friday, with early finishes on Fridays!
The predicted salary is between 24000 - 36000 £ per year.
Your new company
This organisation is based in Lisburn but works throughout towns and cities in Northern Ireland. This is a long-standing organisation that is recognised throughout as an industry leader.
Your new role
This role sits within a busy and expanding team. You will work Monday-Friday from 8:00 to 17:00 (and finish at 16:00 on a Friday). In this role you will be responsible for the following:
- Tracking company resource allocation and contractors' hours of work
- Administration support with various company contracts
- Assisting with invoices and applications for payments
- Compiling company-specific reports
- Maintaining appropriate filing systems
- Managing office requirements
- Handling incoming and outgoing correspondence and telephone calls
- Managing paperwork
- Covering reception
What you'll need to succeed
To be considered for this role, you will have the following:
- A minimum of 2 years experience in an administrative position
- Strong IT skills - particularly in Microsoft Excel
- Ability to work independently and take initiatives
- Strong organisational skills
- Excellent communication skills
- Ability to work with multiple stakeholders
What you'll get in return
In return, you will receive the following:
- A generous salary
- An employee health scheme
- Employee private healthcare
- An excellent employee pension scheme
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Administration Assistant - Lisburn employer: HAYS Specialist Recruitment
Contact Detail:
HAYS Specialist Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant - Lisburn
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding how to track resource allocation and manage invoices will give you a solid foundation to discuss your relevant experience during the interview.
✨Tip Number 2
Brush up on your Microsoft Excel skills, as this is crucial for the role. Consider taking an online course or watching tutorial videos to enhance your proficiency, especially in functions that relate to data tracking and reporting.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple stakeholders in previous roles. This will demonstrate your organisational skills and ability to communicate effectively, which are key for this position.
✨Tip Number 4
Research the company’s values and recent projects. Being able to discuss how your personal values align with theirs can set you apart from other candidates and show your genuine interest in the role.
We think you need these skills to ace Administration Assistant - Lisburn
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in administrative roles. Emphasise your strong IT skills, particularly in Microsoft Excel, and any specific achievements that demonstrate your organisational abilities.
Craft a Compelling Cover Letter: Write a cover letter that addresses the key responsibilities of the role. Mention your experience with resource allocation, invoicing, and report compilation, and explain how your skills align with the company's needs.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated with multiple stakeholders in previous roles. This could include managing correspondence or handling telephone calls.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for an administrative position.
How to prepare for a job interview at HAYS Specialist Recruitment
✨Showcase Your Administrative Experience
Make sure to highlight your previous administrative roles during the interview. Discuss specific tasks you've handled, such as managing invoices or tracking resource allocation, to demonstrate your relevant experience.
✨Demonstrate Strong IT Skills
Since strong IT skills, particularly in Microsoft Excel, are crucial for this role, be prepared to discuss your proficiency. You might even want to mention any specific functions or projects where you utilised Excel effectively.
✨Emphasise Organisational Skills
This position requires excellent organisational abilities. Be ready to provide examples of how you've successfully managed multiple tasks or projects simultaneously, showcasing your ability to prioritise and stay organised.
✨Prepare for Communication Scenarios
Given the need to communicate with various stakeholders, think of examples where you've effectively communicated in a professional setting. This could include handling correspondence or managing phone calls, so be ready to share those experiences.
