At a Glance
- Tasks: Support purchasing operations and manage supplier communications in a fast-paced environment.
- Company: Join a dynamic team at a leading recruitment agency with global reach.
- Benefits: Flexible working options, competitive pay, and opportunities for professional growth.
- Other info: Perfect for detail-oriented individuals looking to thrive in a structured role.
- Why this job: Gain valuable experience in purchasing while working with an international team.
- Qualifications: GCSE or A-Level education, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 25000 - 30000 £ per year.
Location: Thorne (Office-based with occasional remote working)
Job Type: Temporary - ongoing contract
About the Role
We are looking for a highly organised and proactive Purchasing Assistant to provide general administrative support to central purchasing colleagues based in Germany. The role involves regular communication via online and telephone channels, conducted in English. This is a full-time, office-based position with occasional remote working flexibility, as agreed with the line manager. The successful candidate will follow established processes and ensure all activities are completed in line with legal and compliance guidelines.
Key Responsibilities
- Support high-volume, fast-paced purchasing operations using a range of purchasing systems, including SAP SRM, Portal-M, and COUPA.
- Verify supplier certificate management status, including tracking and monitoring expiries.
- Request supplier sustainability self-assessment questionnaires and support supplier onboarding onto the B2B portal.
- Process low-value, high-volume purchase orders in line with established procedures.
- Provide support with tender management and maintain document records.
- Input and maintain data within purchasing trackers and dashboards.
Note: While supporting colleagues based in Germany, all communication will be conducted in English. Processes are clearly defined, and the role requires tasks to be completed consistently and accurately in line with documented procedures.
Skills Experience
- Educated to GCSE or A-Level (or equivalent).
- Previous experience in an administrative, office-based role.
- Strong organisational and time management skills.
- Proactive approach with the ability to respond quickly.
- Ability to multitask and prioritise workload in a fast-paced environment.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office (Excel, Word, Teams).
- Strong English language skills (written and verbal).
What We're Looking For
We are seeking a detail-oriented and reliable individual who thrives in a structured environment. You will be comfortable working as part of an international team and capable of handling a high volume of tasks with accuracy and efficiency.
Purchasing Assistant employer: Hays Specialist Recruitment Limited
As a Purchasing Assistant at our Thorne office, you will join a dynamic and supportive team that values organisation and proactive communication. We offer a flexible work culture with opportunities for professional growth, ensuring you can thrive in a fast-paced environment while contributing to international purchasing operations. Our commitment to employee development and a structured work process makes us an excellent employer for those seeking meaningful and rewarding employment.
Contact Details:
Hays Specialist Recruitment Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Purchasing Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its purchasing processes. Familiarise yourself with tools like SAP SRM and COUPA. This shows you're serious about the role and ready to hit the ground running!
✨Tip Number 3
Practice your communication skills! Since you'll be liaising with colleagues in Germany, being clear and concise is key. Try mock interviews with friends to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Purchasing Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that match the Purchasing Assistant role. We want to see how your background aligns with our needs, so don’t be shy about showcasing your organisational skills and any previous administrative roles.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this position. We love seeing enthusiasm and a proactive attitude, so let us know how you can contribute to our team and support our purchasing operations.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, especially since you'll be working in a fast-paced environment. Make sure to proofread for any typos or errors!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts and submit your details!
How to prepare for a job interview at Hays Specialist Recruitment Limited
✨Know Your Systems
Familiarise yourself with the purchasing systems mentioned in the job description, like SAP SRM and COUPA. Being able to discuss your experience or knowledge of these systems will show that you're proactive and ready to hit the ground running.
✨Brush Up on Communication Skills
Since you'll be communicating with colleagues in Germany, practice your English communication skills. Be prepared to demonstrate how you can effectively convey information and collaborate with an international team during the interview.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight your ability to stay organised and prioritise workload, especially in fast-paced environments, as this is crucial for the role.
✨Understand Compliance and Procedures
Research the importance of compliance in purchasing operations. Be ready to discuss how you ensure accuracy and adherence to established procedures in your work, as this aligns with the expectations of the role.
