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- Tasks: Join a dynamic legal team as a Legal Secretary, managing schedules and client communications.
- Company: Hays Recruitment supports a leading legal firm in Newcastle, fostering growth and collaboration.
- Benefits: Enjoy 25 days annual leave, hybrid working, and a competitive salary up to £32,000.
- Other info: Work hours are 09.00-17.50, with opportunities for professional development.
- Why this job: This role offers hands-on experience in the legal field with a supportive team culture.
- Qualifications: Ideal for experienced Legal Secretaries or juniors eager to grow; strong organisational skills required.
The predicted salary is between 24000 - 32000 £ per year.
Your new company Hays Recruitment is delighted to be supporting a client within the legal industry on an exclusive basis. This company is looking for a legal secretary to join their growing team in the Centre of Newcastle.
Your new role:
- In conjunction with the fee earner, organise and prioritise workload on an ongoing basis;
- Maintain partners' diaries / be aware of partners' day-to-day commitments, and identify and resolve potential scheduling conflicts;
- Manage, collate and submit the necessary forms for claiming partners' expenses;
- Liaise with clients and take instructions, creating and maintaining information relating to clients and their matters;
- Liaise with finance to prepare and produce regular financial reports, and work with partners to monitor financial performance;
- Prompt and assist in raising invoices on a regular and appropriate basis;
- Arranging meetings and organising team diaries; and liaising with marketing and events teams on planning and arranging business development events;
- Regular telephone and email contact with colleagues and external clients;
- Assisting with fee-earning duties, including preparing court bundles, drafting documentation, and conducting searches of public registers;
- Liaising with the finance department to co-ordinate receipt and payment of client money;
- Opening files in a timely manner, ensuring all relevant money laundering documentation is completed to comply with SRA requirements; and engagement letters are prepared and followed-up on a regular basis upon opening of new matters;
- Liaise with and manage the duties and capacity of the supporting administration team;
- Complete general ad hoc administrative duties, including filing, photocopying and scanning as and when required by the team.
What you'll need to succeed:
- Experienced Legal Secretary, or a junior Secretary looking to develop their skills within a legal environment;
- Efficient and capable of working to deadlines; and managing the deadlines of others;
- Self-motivated and able to use initiative without being prompted;
- Excellent organisational and time management skills, and management of others;
- Attention to detail, with the confidence to challenge and query peers;
- Strong communication and interpersonal skills; confident with both written and telephone contact to establish a professional rapport with colleagues and clients;
- Proficient in Microsoft Office and other IT packages, and experience of online legal resources such as PLC, Land Registry, Companies House.
What you'll get in return:
- Great benefits package;
- 25 days annual leave plus bank holidays;
- 09.00-17.50 Hybrid working;
- 37.5 hours per week;
- Up to £32,000.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
Legal Secretary employer: Hays Specialist Recruitment Limited
Contact Detail:
Hays Specialist Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary
✨Tip Number 1
Familiarise yourself with the specific legal terminology and processes relevant to the role of a Legal Secretary. This will not only help you in interviews but also demonstrate your commitment and understanding of the legal environment.
✨Tip Number 2
Network with professionals in the legal field, especially those who are already working as Legal Secretaries. Attend industry events or join online forums to gain insights and potentially get referrals that could lead to job opportunities.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects in the past. Be ready to discuss these experiences during interviews to highlight your ability to handle the workload expected in this role.
✨Tip Number 4
Research the company you're applying to thoroughly. Understand their values, culture, and any recent news. This knowledge will help you tailor your conversations and show genuine interest during interviews.
We think you need these skills to ace Legal Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Legal Secretary or in a similar administrative role. Emphasise your organisational skills, attention to detail, and any specific legal knowledge you possess.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences align with the needs of the company, particularly in managing workloads and liaising with clients.
Highlight Technical Skills: Since proficiency in Microsoft Office and online legal resources is essential, make sure to mention your experience with these tools. Provide examples of how you've used them effectively in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Legal Secretary.
How to prepare for a job interview at Hays Specialist Recruitment Limited
✨Showcase Your Organisational Skills
As a legal secretary, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organised workloads or managed diaries in previous roles, highlighting your time management skills.
✨Familiarise Yourself with Legal Terminology
Brush up on common legal terms and processes relevant to the role. This will not only help you understand the job better but also show your potential employer that you're serious about working in the legal field.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as scheduling conflicts or client interactions. Think through potential scenarios and how you would respond, demonstrating your problem-solving abilities.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with clients and colleagues, be prepared to discuss your communication style. Share examples of how you've built professional relationships and handled difficult conversations in the past.