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For Companies At a Glance
- Tasks: Manage logistics, coordinate cargo, and handle customs documentation daily.
- Company: Join a successful transport business in Grimsby, thriving in logistics.
- Benefits: Enjoy competitive pay, additional weekend bonuses, and flexible working hours.
- Why this job: Be part of a dynamic team, gain valuable experience, and make an impact in shipping.
- Qualifications: Experience in logistics or shipping, plus proficiency in relevant software required.
- Other info: Opportunity for career growth and a chance to work with global suppliers.
The predicted salary is between 30000 - 42000 £ per year.
A successful transport business in the Grimsby area is recruiting for an Import Coordinator.
Role Purpose
To support the logistics and shipping operations by managing customer data, coordinating cargo movements, handling customs documentation, and liaising with vessels, suppliers, and port authorities. This role requires strong attention to detail, familiarity with logistics systems, and effective communication skills.
Key Responsibilities
- Customer and System Management
- Build and maintain electronic customer files using data from SAP and Microsoft Dynamics.
- Use the SAP IT system to manage bookings and generate quotations.
- Contact customers to obtain delivery instructions and required shipping documentation.
- Customs and Regulatory Compliance
- Create customs entries using Descartes, Destin8, CDS, and IPAFFS platforms.
- Submit documentation for vessel arrivals and departures in compliance with port regulations.
- Report vessel movements and related information to port authorities.
- Cargo Coordination
- Arrange delivery of cargo through third-party hauliers.
- Coordinate the collection of cargo from the terminal or warehouse.
- Produce discharge lists for terminals to support unloading and logistics planning.
- Supplier and Financial Administration
- Obtain rates from suppliers to support the creation of accurate and competitive quotations.
- Process and forward supplier invoices for internal approval and payment.
- Vessel Agency Support
- Liaise with vessels, foreign offices, and terminal operators to ensure smooth operations.
- Coordinate with port authorities and ensure all documentation is submitted in a timely manner.
Working hours:
Monday - Friday 0900 - 1700
Weekend working (one in five approx.)
Friday night - late finish
Saturday - 5-7 hours
Sunday approximately 3-4 hours (Additional payment + Half Day working Wednesday following the weekend)
Tuesday morning (one in five approx) 0600 - 1300
What you'll need to succeed
- Experience in logistics, freight forwarding, or shipping operations.
- Proficiency in SAP, Microsoft Dynamics, Descartes, Destin8, CDS, and IPAFFS.
- Strong organisational and communication skills.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Familiarity with customs procedures and port authority requirements.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Contact Detail:
Hays Specialist Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Import Coordinator
✨Tip Number 1
Familiarise yourself with the specific logistics systems mentioned in the job description, such as SAP and Microsoft Dynamics. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your knowledge of customs procedures and port authority requirements. Being able to discuss these topics confidently will demonstrate your preparedness and understanding of the role's responsibilities.
✨Tip Number 3
Network with professionals in the logistics and shipping industry. Attend local events or join online forums to connect with others who may provide insights or even referrals for the Import Coordinator position.
✨Tip Number 4
Prepare for potential scenario-based questions during the interview. Think about how you would handle specific challenges related to cargo coordination or customs documentation, as this will showcase your problem-solving skills.
We think you need these skills to ace Import Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in logistics, freight forwarding, or shipping operations. Emphasise your proficiency with SAP and other systems mentioned in the job description.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities of the Import Coordinator role. Mention your attention to detail and organisational skills, and provide examples of how you've successfully managed similar tasks in the past.
Highlight Relevant Skills: In your application, clearly outline your communication skills and ability to manage multiple tasks. Use specific examples to demonstrate how you have met deadlines in fast-paced environments.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Hays Specialist Recruitment Limited
✨Know Your Systems
Familiarise yourself with SAP, Microsoft Dynamics, and the other platforms mentioned in the job description. Be prepared to discuss how you've used these systems in previous roles, as this will demonstrate your technical proficiency.
✨Showcase Your Attention to Detail
Since the role requires strong attention to detail, prepare examples from your past experiences where your meticulousness made a difference. This could be in managing customer data or ensuring compliance with customs documentation.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills in logistics scenarios. Think of specific situations where you had to coordinate cargo movements or handle unexpected issues, and be ready to explain your thought process.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. You might also want to prepare questions to ask the interviewer about their operations, showing your interest and engagement.