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- Tasks: Support executives with diary management, travel arrangements, and communication.
- Company: Join a leading investment bank known for its dynamic environment and growth opportunities.
- Benefits: Enjoy flexible working options, competitive pay, and professional development.
- Why this job: Gain valuable experience in a fast-paced industry while building your network.
- Qualifications: No specific experience required; just bring your organisational skills and enthusiasm.
- Other info: This is a 6-month contract role with potential for future opportunities.
The predicted salary is between 36000 - 60000 £ per year.
Responsibilities:
- Diary management, including organising internal/external meetings
- Arranging conference calls and video conferences internally and externally
- Booking and making all necessary arrangements for complex domestic and international business travel
- Handling expenses using Concur system – with a general understanding of the bank’s policies
- Develop knowledge of SLT/Team clients, transactions and specific individuals
- Establish professional and effective communication at all levels with internal stakeholders, assistants in your area and cultivating relationships with external clients and their assistants
- Handling sensitive and confidential material and information
- Manage professional responses to telephone calls, taking ownership of queries
- Management of email system, prioritising and responding where appropriate
- Team offsite and event planning
- Coverage for vacation across the admin support team
Executive Team Assistant - Investment Banking Division - 6 Month Contract employer: Hays Specialist Recruitment Limited
Contact Detail:
Hays Specialist Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Team Assistant - Investment Banking Division - 6 Month Contract
✨Tip Number 1
Familiarise yourself with the investment banking sector and the specific challenges faced by executive assistants in this field. Understanding the nuances of diary management and travel arrangements in a fast-paced environment will give you an edge.
✨Tip Number 2
Network with current or former executive assistants in investment banking. They can provide valuable insights into the role and may even refer you to opportunities within their firms, including ours at StudySmarter.
✨Tip Number 3
Brush up on your skills with tools like Concur for expense management. Being proficient in these systems will demonstrate your readiness to handle the responsibilities outlined in the job description.
✨Tip Number 4
Prepare to discuss how you would manage sensitive information and maintain confidentiality during interviews. Highlighting your experience in handling such matters will show that you are trustworthy and capable of managing the demands of the role.
We think you need these skills to ace Executive Team Assistant - Investment Banking Division - 6 Month Contract
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in diary management, travel arrangements, and communication skills. Use specific examples that demonstrate your ability to handle sensitive information and manage multiple tasks effectively.
Craft a Strong Cover Letter: In your cover letter, emphasise your organisational skills and experience in supporting senior executives. Mention your familiarity with tools like Concur for handling expenses and your ability to establish professional relationships with stakeholders.
Showcase Communication Skills: Since the role requires effective communication at all levels, provide examples of how you've successfully managed communications in previous roles. Highlight any experience you have in liaising with clients and managing queries.
Proofread Your Application: Before submitting your application, carefully proofread your documents to ensure there are no errors. A polished application reflects your attention to detail, which is crucial for an Executive Team Assistant role.
How to prepare for a job interview at Hays Specialist Recruitment Limited
✨Master Diary Management
Be prepared to discuss your experience with diary management. Highlight specific tools or methods you've used to organise meetings and how you prioritise conflicting schedules.
✨Showcase Travel Coordination Skills
Demonstrate your ability to arrange complex travel itineraries. Share examples of past experiences where you successfully managed domestic and international travel arrangements, including any challenges you overcame.
✨Communicate Effectively
Since the role involves liaising with various stakeholders, practice articulating your communication style. Be ready to provide examples of how you've established professional relationships and handled sensitive information in previous roles.
✨Familiarise Yourself with Concur
If you have experience using Concur or similar expense management systems, mention it. If not, do a bit of research on how it works and be prepared to discuss how you would handle expenses in line with company policies.
