At a Glance
- Tasks: Manage diaries, inboxes, and travel for a senior director in a fast-paced environment.
- Company: Join a respected not-for-profit organisation making a difference in the community.
- Benefits: Enjoy flexible working options after initial weeks and a competitive hourly rate.
- Other info: This is a 3-month contract role based in Central London with hybrid working options.
- Why this job: Perfect for proactive individuals who thrive on organisation and enjoy working with senior stakeholders.
- Qualifications: Experience as an Executive Assistant at a senior level, ideally in education or public sectors.
Job Description
Executive Personal Assistant - 3-Month Contract
Location: Central London / Hybrid
Start Date: Immediate
Duration: 3 months
Hourly Rate: £31/hour
We are seeking an experienced Executive Assistant who has supported at a senior level to join a respected not-for-profit organisation. Reporting to an incoming Director, this role suits someone confident, proactive, highly organised, who thrives in a fast-paced environment and is comfortable juggling priorities and dealing with senior-level internal and external stakeholders.
Key Duties
- Extensive Diary and Inbox management
- Being a gatekeeper for the director and triaging their inbox
- Attending and administering a variety of committees, including minute taking at a high level, with a quick turnaround time, collating & preparing papers and packs for the committees.
- Attending and administering the weekly team SLT meeting
- Working alongside the other senior Executive Assistants, booking both national and international travel - including accommodation and flights.
- Responding and liaising on behalf of the director, dealing with senior level internal and externalStakeholders, including managing inbound queries.
What you'll need to succeed
- High level experience working as an Executive Assistant at Director or C-Suite level
- Experience working within Higher Education, Government, Local Authorities, Membership organisations is preferable.
- Extensive Diary and Inbox management.
- Experience of arranging international and national travel.
- Experience in support committee meetings
- Experience and evidence of dealing with senior-level stakeholders, ideally within the public sector or at academic level.
- High level verbal and written English skills
- Strong interpersonal skills as you will be working as part of a large team
- Flexibility and adaptability will be very key in this role, as you will be dealing with a range of personalities and in different environments.
What you'll get in return
Flexible working options could be available after the first couple of weeks.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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Executive PA in London employer: Hays Specialist Recruitment Limited
Join a respected not-for-profit organisation in Central London as an Executive Personal Assistant, where you will thrive in a dynamic and supportive work culture. With opportunities for flexible working arrangements and a focus on employee growth, this role offers a chance to make a meaningful impact while collaborating with senior-level stakeholders in a fast-paced environment. Experience the unique advantage of working in a vibrant city that fosters professional development and community engagement.
Contact Details:
Hays Specialist Recruitment Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive PA in London
✨Tip Number 1
Familiarise yourself with the not-for-profit sector, especially in relation to higher education and local authorities. Understanding the unique challenges and priorities of these organisations will help you demonstrate your suitability for the role during interviews.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide insights into the day-to-day responsibilities and expectations, which can be invaluable when preparing for interviews or discussions with potential employers.
✨Tip Number 3
Brush up on your diary management and travel booking skills, particularly for international arrangements. Being able to discuss specific tools or software you’ve used effectively can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed senior-level stakeholders in the past. Highlighting your interpersonal skills and adaptability will show that you can thrive in a fast-paced environment, which is crucial for this role.
We think you need these skills to ace Executive PA in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your experience as an Executive Assistant, particularly at the Director or C-Suite level. Emphasise your skills in diary and inbox management, as well as your ability to handle senior-level stakeholders.
Craft a Compelling Cover Letter:Write a cover letter that showcases your proactive nature and organisational skills. Mention specific examples of how you've successfully managed competing priorities and supported senior executives in previous roles.
Highlight Relevant Experience:In your application, focus on your experience within higher education, government, or membership organisations. Provide concrete examples of your involvement in committee meetings and your ability to manage travel arrangements.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any grammatical errors or typos. Strong verbal and written English skills are essential for this role, so ensure your application reflects that.
How to prepare for a job interview at Hays Specialist Recruitment Limited
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with diary and inbox management. Highlight specific tools or methods you use to stay organised, as this is a crucial part of the role.
✨Demonstrate Your Stakeholder Management Experience
Share examples of how you've successfully liaised with senior-level stakeholders in the past. This will show your ability to handle high-pressure situations and maintain professionalism.
✨Prepare for Committee Administration Questions
Since the role involves attending and administering committee meetings, be ready to talk about your experience with minute-taking and preparing meeting papers. Consider discussing a challenging situation you faced in this context.
✨Exhibit Flexibility and Adaptability
The job requires dealing with various personalities and environments. Prepare to give examples of how you've adapted to changing circumstances in previous roles, showcasing your proactive approach.
