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- Tasks: Support the Committee Services Team with admin tasks and manage communications.
- Company: Join a dynamic team at a leading organization in the pharmaceutical sector.
- Benefits: Enjoy a hybrid work model and earn £18 per hour with holiday pay.
- Why this job: Gain exposure to finance, legal, and governance while working in a fast-paced environment.
- Qualifications: Ideal for those with a pharmacy or health background and strong communication skills.
- Other info: Potential for role extension and flexible work arrangements.
Your new role
The Executive Officer (EO) will provide essential administrative support to the Committee Services Team, helping to manage a high backlog of work and ensuring smooth operations. This role involves significant exposure to finance, legal, policy, and governance aspects. The EO will engage in a variety of tasks, including:
- Administrative Support: Managing and coordinating administrative tasks, ensuring efficient workflow.
- Communication: High-level communication with pharmaceutical companies and external experts, managing emails and phone calls.
- Data Management: Collating and investigating information, uploading papers to the system, and creating briefing notes.
- Meeting Coordination: Sending meeting links, delegating tasks, and ensuring experts are paid on time.
Key responsibilities
- Assist the team in managing the backlog of work and supporting committee operations.
- Provide reliable and trustworthy support, ensuring all papers are submitted on time and meetings are well-coordinated.
- Communicate effectively with internal and external stakeholders, including pharmaceutical companies.
- Analyse and interpret data, producing reports and briefing notes.
- Work flexibly with a variety of team members and stakeholders.
- Ensure efficient management of emails and phone calls.
What you’ll need to succeed
- Pharmacy, health, or scientific background is desirable due to the nature of the paperwork and acronyms.
- High proficiency in email literacy and managing inboxes.
- Excellent communication skills (both written and oral).
- Experience in a similar administrative role.
- Ability to manage and coordinate administrative tasks in a fast-paced environment.
- Experience in finance, legal, policy, and governance aspects is beneficial.
What you’ll get in return
- Hybrid work model (2-3 days in office, Canary Wharf).
- Potential extension.
- £18 per hour inclusive of holiday pay.
What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Executive Officer Required employer: Hays Specialist Recruitment Limited
Contact Detail:
Hays Specialist Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer Required
✨Tip Number 1
Familiarize yourself with the pharmaceutical industry and its terminology. Understanding the specific acronyms and processes will help you communicate more effectively with stakeholders and demonstrate your knowledge during interviews.
✨Tip Number 2
Highlight your experience in managing administrative tasks in fast-paced environments. Be prepared to discuss specific examples of how you've successfully coordinated multiple responsibilities and maintained efficiency under pressure.
✨Tip Number 3
Practice your communication skills, both written and oral. Since this role involves high-level communication, consider role-playing scenarios where you interact with external experts or stakeholders to build confidence.
✨Tip Number 4
Research the governance and policy aspects relevant to the role. Being knowledgeable about these areas will not only prepare you for potential interview questions but also show your commitment to understanding the broader context of the position.
We think you need these skills to ace Executive Officer Required
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, especially those involving communication with external stakeholders and data management. Emphasize any background in pharmacy, health, or scientific fields.
Craft a Strong Cover Letter: Write a cover letter that clearly outlines your motivation for applying and how your skills align with the responsibilities of the Executive Officer role. Mention your proficiency in managing emails and coordinating tasks in a fast-paced environment.
Highlight Communication Skills: Since the role requires high-level communication, provide examples in your application that demonstrate your excellent written and oral communication skills. This could include experiences where you effectively managed communications with various stakeholders.
Showcase Data Management Experience: If you have experience in collating and analyzing data, make sure to include this in your application. Discuss any relevant tools or systems you have used to manage information and produce reports.
How to prepare for a job interview at Hays Specialist Recruitment Limited
✨Showcase Your Administrative Skills
Be prepared to discuss your experience in managing administrative tasks. Highlight specific examples where you successfully coordinated workflows and managed backlogs, as this role heavily relies on efficient administrative support.
✨Demonstrate Communication Proficiency
Since the position involves high-level communication with pharmaceutical companies and experts, practice articulating your thoughts clearly. Prepare to share instances where you effectively communicated complex information to diverse stakeholders.
✨Familiarize Yourself with Relevant Background Knowledge
Having a pharmacy, health, or scientific background is desirable. Brush up on relevant terminology and concepts that may come up during the interview, as this will show your preparedness and understanding of the role's context.
✨Prepare for Data Management Questions
Expect questions related to data management and analysis. Be ready to discuss your experience in collating information, producing reports, and creating briefing notes, as these are key responsibilities of the Executive Officer role.
