Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support a senior Director by managing projects, communications, and schedules in a dynamic environment.
- Company: Fast-paced professional organisation seeking a proactive Executive Assistant.
- Benefits: Competitive salary, career growth opportunities, and a collaborative work culture.
- Other info: Join a vibrant team where no two days are the same!
- Why this job: Be the key support for a Director and make a real impact every day.
- Qualifications: Proven EA experience, strong organisational skills, and excellent communication abilities.
The predicted salary is between 35000 - 45000 £ per year.
An excellent opportunity has arisen for an experienced Executive Assistant to support a senior Director within a fast-paced and professional environment. This role requires a confident, highly organised EA who can proactively manage competing priorities while handling sensitive information with absolute discretion.
Your new role
You will provide comprehensive EA support to the Director, acting as a key point of contact both internally and externally. This is a varied role where no two days are the same and where initiative, attention to detail and strong organisational skills are essential.
Key responsibilities will include:
- Proactively managing projects and liaising with internal and external stakeholders for updates
- Acting as a key liaison between the Director and relevant contacts
- Screening, prioritising and managing emails, calls and correspondence
- Managing and maintaining the Director's contact database
- Handling confidential personal and corporate information with discretion at all times
- Managing electronic and paper filing systems, databases, guest lists, spreadsheets and membership subscriptions
- Creating and editing presentations and documents
- Proactively managing the Director's diary and ensuring full preparation for daily commitments
- Scheduling meetings, appointments and ensuring all relevant materials are available
- Taking meeting minutes and following up on actions
- Coordinating travel arrangements, bookings and itineraries
- Managing couriers, mailings and ad hoc collections or deliveries
- Managing budgets and processing invoices
- Handling incoming calls on behalf of the Director
- Supporting with any additional tasks as required
What you'll need to succeed
To be considered for this role, you will have proven experience operating as an EA at senior level within a fast-paced environment. You will be confident, proactive and able to manage multiple priorities effectively. You will also bring:
- Previous senior-level EA experience (essential)
- Strong administration skills with a methodical and organised approach
- A collaborative mindset and strong team-working ability
- Excellent communication and interpersonal skills
- Exceptional attention to detail and organisational skills
- The ability to present written information clearly and logically
- The confidence to use initiative and work independently
- Strong prioritisation skills and the ability to multitask
- A proactive, hardworking attitude with the ability to meet deadlines
- Strong IT skills, including Microsoft Word and Excel
- A high level of discretion and professionalism at all times
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Executive Assistant employer: Hays Specialist Recruitment Limited
Contact Detail:
Hays Specialist Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on a great opportunity.
✨Tip Number 2
Prepare for interviews by researching the company and the Director you'll be supporting. Show us that you understand their needs and how you can make their life easier as an EA.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your previous experience in fast-paced environments and showcase your organisational skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your ability to handle sensitive information and manage multiple priorities, as these are key for us.
Showcase Your Communication Skills: Since you'll be acting as a key point of contact, it's essential to demonstrate your excellent communication skills. Whether it's in your CV or cover letter, make sure your writing is clear, concise, and professional – we love that!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Don't miss out on this opportunity!
How to prepare for a job interview at Hays Specialist Recruitment Limited
✨Know Your Director
Before the interview, do some research on the Director you'll be supporting. Understand their work style, priorities, and any recent projects they've been involved in. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed competing priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your attention to detail and ability to multitask effectively.
✨Demonstrate Discretion and Professionalism
Since handling sensitive information is key in this role, be ready to talk about situations where you've maintained confidentiality. Share how you approach sensitive tasks and why discretion is important in an Executive Assistant position.
✨Prepare for Practical Scenarios
Expect to face practical questions or scenarios during the interview. For instance, they might ask how you'd manage a last-minute change in the Director's schedule. Think through these scenarios beforehand so you can demonstrate your proactive problem-solving skills.