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- Tasks: Support the setup and implementation of the CAFM system, TABS FM.
- Company: Join a dynamic team focused on innovative facilities management solutions.
- Benefits: Enjoy flexible working options and a collaborative work environment.
- Why this job: Gain hands-on experience in system implementation and training while making a real impact.
- Qualifications: Experience with CAFM systems and strong document management skills are essential.
- Other info: Part-time role, 2-3 days per week, perfect for students or those seeking flexible hours.
This is an exciting opportunity to support the setup and implementation of the CAFM system, TABS FM. We are seeking a motivated and well-organised individual with experience in delivering a similar system build, in collaboration with a CAFM provider.
The successful candidate will collaborate closely with the TABS FM Project Manager, site teams, and other key stakeholders. The role will involve coordinating the asset data build, scheduling Planned Preventative Maintenance, developing the reactive helpdesk functionality, and liaising with contractors to provide training and support on using the new system. Additionally, the candidate will be responsible for delivering training sessions to company staff, and for creating a comprehensive archive of Standard Operating Procedures, workflows, and training materials.
As the successful candidate, your responsibilities will include:
- Lead the upload and configuration of site data, assets, processes, workflows, and training materials for TABS FM.
- Work alongside the TABS FM project lead to manage timelines, track progress, and ensure timely invoicing.
- Deliver engaging training sessions and produce clear, accessible training materials for internal platforms and diverse audiences.
- Confidently engage and motivate external contractors to adopt the CAFM system, using the Contractor Portal for documentation, quotes, and job updates.
- Collaborate effectively with the Workplace Team, Management, SHE Team, and other stakeholders to ensure clear communication and alignment throughout the project.
To be the successful candidate, you will need:
- Proven experience implementing new systems and tailoring them to organisational needs.
- Ideally, have hands-on experience with TABS FM or similar CAFM systems.
- Demonstrate strong document management skills, particularly with SharePoint.
- Ideally, experience in facilities management and understanding of CAFM build.
Flexible working options available.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
CAFM System Contractor part-time 2-3 days per week employer: Hays Specialist Recruitment Limited
Contact Detail:
Hays Specialist Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land CAFM System Contractor part-time 2-3 days per week
✨Tip Number 1
Familiarise yourself with TABS FM and similar CAFM systems before applying. Understanding the functionalities and features of these systems will not only boost your confidence during interviews but also demonstrate your proactive approach to the role.
✨Tip Number 2
Network with professionals in facilities management and CAFM implementation. Engaging with industry contacts can provide valuable insights and potentially lead to referrals, which can significantly enhance your chances of landing the job.
✨Tip Number 3
Prepare to discuss your experience in document management, especially with SharePoint. Highlighting specific examples of how you've successfully managed documents in previous roles will show your capability to handle the responsibilities outlined in the job description.
✨Tip Number 4
Be ready to showcase your training skills. Since delivering training sessions is a key part of the role, think of ways to demonstrate your ability to engage and motivate others, perhaps by sharing past experiences or even preparing a mini-training session as a demonstration.
We think you need these skills to ace CAFM System Contractor part-time 2-3 days per week
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in implementing CAFM systems, particularly TABS FM or similar. Emphasise your document management skills and any experience in facilities management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for the role. Discuss your previous experiences with system builds and how you can contribute to the successful implementation of the CAFM system.
Highlight Training Experience: Since delivering training sessions is a key part of the role, include specific examples of past training experiences. Mention how you engaged audiences and created accessible training materials.
Showcase Collaboration Skills: In your application, provide examples of how you've effectively collaborated with project managers, site teams, and stakeholders in previous roles. This will demonstrate your ability to work well within a team.
How to prepare for a job interview at Hays Specialist Recruitment Limited
✨Showcase Your Experience with CAFM Systems
Be prepared to discuss your previous experience with CAFM systems, particularly TABS FM or similar platforms. Highlight specific projects where you successfully implemented or tailored a system to meet organisational needs.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with various stakeholders and delivering training sessions, it's crucial to showcase your communication skills. Practice explaining complex concepts in simple terms and be ready to provide examples of how you've engaged diverse audiences in the past.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. Prepare scenarios related to asset data management, scheduling maintenance, or training staff, and think through how you would approach these situations.
✨Familiarise Yourself with Document Management Tools
Since document management is a key part of the role, brush up on your skills with SharePoint and other relevant tools. Be ready to discuss how you've used these tools effectively in previous roles to manage workflows and documentation.
