Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage phone lines, emails, and school records while supporting students and staff.
- Company: Join a dedicated secondary school in Sheffield focused on creating a supportive learning community.
- Benefits: Enjoy competitive pay, career guidance, and potential for future placements in schools.
- Why this job: Gain valuable experience in an outstanding school environment with a strong emphasis on teamwork and respect.
- Qualifications: Strong IT skills, good communication, and the ability to stay organised under pressure are essential.
- Other info: Enhanced DBS check required; references needed for the last two years.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
Your new companyBe part of a vibrant and supportive school community that prides itself on creating a welcoming and inclusive environment for students, staff, and visitors. The school is committed to excellence in education and values the vital role that administrative staff play in its day-to-day success.
Your new roleAs a Temporary School Administrator/Receptionist, you will be the first point of contact for all visitors, parents, and staff. Your responsibilities will include:
- Managing the school's front desk and handling incoming calls and enquiries
- Greeting visitors and ensuring safeguarding procedures are followed
- Providing administrative support to the leadership team and teaching staff
- Maintaining accurate records and updating school systems
- Assisting with attendance monitoring and pupil data entry
- Supporting with general office duties such as filing, photocopying, and post
This is a varied and fast-paced role that requires excellent communication and organisational skills.
What you'll need to succeedThe ideal candidate will:
- Previous experience in a school office or similar administrative role
- Strong IT skills, including Microsoft Office and school management systems (e.g. SIMS or Arbor)
- A professional and friendly manner with excellent customer service skills
- The ability to multitask and remain calm under pressure
- A proactive and flexible approach to work
We will need to be able to obtain references to cover the last 2 years as a minimum and you will need to be willing to undergo an Enhanced DBS check if you don't already have a DBS on the update service.
What you'll get in returnAs well as receiving a competitive rate of pay, this is an excellent opportunity to gain experience in an outstanding school. When you register with Hays, you will be allocated a dedicated consultant who will be on hand to offer career advice and guide you through the registration process. Once you have completed this particular assignment, we will then be in a position to place you in further schools. By registering with Hays Education, you will also be eligible for our Refer a Friend Scheme, where you could receive £250 in vouchers T&Cs apply.
What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Administrator/Receptionist employer: Hays Specialist Recruitment Limited
Contact Detail:
Hays Specialist Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator/Receptionist
✨Tip Number 1
Familiarise yourself with the school's ethos and values. Understanding their commitment to creating a supportive learning environment will help you align your responses during any interviews or discussions.
✨Tip Number 2
Brush up on your IT skills, especially in software commonly used in schools, like Microsoft Office. Being able to demonstrate your proficiency in these tools can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully managed communication in previous roles. Highlighting your ability to handle phone calls and emails effectively will showcase your suitability for the role.
✨Tip Number 4
Practice staying calm under pressure by simulating busy scenarios. This will help you convey your ability to maintain composure and attention to detail during the interview process.
We think you need these skills to ace Administrator/Receptionist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Administrator/Receptionist role. Emphasise your IT skills, communication abilities, and any previous administrative experience.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the school environment. Mention your respect for safeguarding and confidentiality, and how you can contribute to a supportive learning community.
Highlight Relevant Skills: In your application, specifically mention your ability to manage phone lines, respond to emails, and maintain attention to detail. Provide examples of how you've successfully worked under pressure in previous roles.
Prepare for References: Since references from the last two years are required, reach out to former employers or colleagues who can vouch for your skills and work ethic. Ensure they are ready to provide a positive reference when contacted.
How to prepare for a job interview at Hays Specialist Recruitment Limited
✨Showcase Your IT Skills
Since strong IT skills are essential for this role, be prepared to discuss your experience with various software and tools. You might even want to mention specific programmes you’ve used in previous roles or during your studies.
✨Demonstrate Communication Skills
As an Administrator/Receptionist, effective communication is key. Think of examples where you've successfully communicated with colleagues, students, or parents. This will show that you can handle the school’s phone line and emails professionally.
✨Emphasise Organisation and Attention to Detail
This role requires a high level of organisation and attention to detail. Prepare to discuss how you manage your time and tasks, perhaps by sharing a specific instance where your organisational skills made a difference in your work.
✨Prepare for Situational Questions
You may be asked how you would handle stressful situations or conflicts. Think about scenarios where you remained calm under pressure and how you resolved issues effectively. This will demonstrate your ability to thrive in a busy school environment.