6-month Contract | London | Hybrid Working 35 Hours per Week
Are you an experienced Senior Administrator or Personal Assistant looking to make a meaningful impact within a national charity and progress into an Executive Assistant role? We are seeking a highly organised, proactive and confident Executive Assistant to provide dedicated support to two Directors in a complex and fast-paced environment. Acting as a trusted gatekeeper, you will manage competing priorities, build strong stakeholder relationships and ensure senior leaders have the information and support they need to operate effectively.
The Role
As Executive Assistant, you will provide high-level support to the People & Culture Director and the Finance & Technology Director. You will play a pivotal role in maximising their effectiveness through exceptional organisation, communication and stakeholder management, including taking accurate minutes, providing comprehensive administrative support, diary management, and meeting coordination. We are looking for someone who can quickly build strong relationships, work with minimal supervision, and make an immediate positive impact within the team.
Key Responsibilities
- Manage complex diaries, schedules and competing priorities, ensuring Executive Directors are focused on strategic objectives.
- Act as a trusted gatekeeper and first point of contact, exercising discretion, professionalism and sound judgement at all times.
- Coordinate meetings, agendas, papers and follow-up actions to ensure effective governance and decision-making.
- Build and maintain strong working relationships with senior stakeholders across the organisation and externally.
- Arrange travel, accommodation and logistics for Executive Directors as required.
- Prepare presentations, reports, briefing papers, research and correspondence to support senior leadership activities.
- Proactively anticipate needs, resolve issues and provide seamless administrative support in a fast-paced environment.
The ideal candidate will have:
- Previous experience supporting senior leaders within a public sector organisation
- Exceptional organisational skills with the ability to manage multiple priorities and deadlines effectively.
- Outstanding diary management and coordination experience.
- Strong stakeholder management skills and the confidence to build relationships at all levels.
- Excellent written and verbal communication skills with a high level of attention to detail.
- The ability to anticipate needs, solve problems independently and make sound decisions.
- A proactive, solutions-focused approach with excellent judgement and discretion.
- Strong administrative and coordination skills, with the ability to manage confidential information professionally.
Apply Now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Executive Assistant in London employer: Hays Specialist Recruitment Limited Careers
Hays Education is an exceptional employer, offering a supportive and collaborative work environment for SEN SLD/PMLD teachers in the Hounslow/Hillingdon area. With access to exclusive vacancies, ongoing professional development, and a dedicated consultant to guide your career, you will find ample opportunities for growth while making a meaningful impact on the lives of pupils with special educational needs. Join us to be part of a community that values inclusivity and fosters both personal and professional development.
Contact Details:
Hays Specialist Recruitment Limited Careers Recruitment Team
