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- Tasks: Welcome visitors, manage communications, and maintain school records.
- Company: Join a supportive secondary school in South Leicester.
- Benefits: Competitive pay, long-term contracts, and career progression opportunities.
- Why this job: Make a difference in education while developing your administrative skills.
- Qualifications: Previous school-based experience and strong organisational skills required.
- Other info: Enjoy a dynamic work environment with ongoing professional support.
The predicted salary is between 24000 - 36000 £ per year.
Experience, qualification, and soft skills, have you got everything required to succeed in this opportunity? Find out below.
Start date: March 2026
End date: Maternity Cover
Location: South-Leicester based secondary school
Full-time role: Monday to Friday
Working hours: 8am - 4.00pm (Monday - Thursday) and 8:00am - 3.30pm on a Friday
Are you an experienced School Administrator looking for a rewarding job in education? We are working in partnership with an 11-16 secondary school in South Leicester who are seeking an experienced and professional Receptionist/Administrator to cover a period of maternity leave from March. This is a full-time and long-term temporary role.
Key Responsibilities:- Welcoming Visitors: Acting as the first point of contact for all visitors, ensuring they are greeted warmly and signed in and out in line with safeguarding procedures.
- Handling Communications: Managing incoming calls and messages with professionalism and efficiency, directing enquiries to the appropriate staff and ensuring timely follow-up.
- Diary and Schedule Management: Coordinating the school calendar by booking appointments, arranging meetings, and sending reminders to staff and stakeholders.
- Data and Record Management: Maintaining accurate and up-to-date records using systems such as SIMS, Arbor, ParentPay, and Microsoft Office. This includes pupil and staff data, attendance, and other essential school information.
- Procurement and Stock Control: Ordering and managing supplies, equipment, and stationery to ensure the school is well-resourced and prepared for daily operations.
- Policy Compliance: Adhering to school policies and procedures, particularly in relation to health and safety, confidentiality, safeguarding, and data protection.
- Reprographics Support: Carrying out photocopying, printing, and document preparation to support teaching and administrative staff.
- You must have previous SCHOOL-BASED experience in a receptionist or administrative role.
- Have an Enhanced DBS which is registered on the Update Service or willingness to apply for one.
- Strong organisational skills with excellent attention to detail.
- Strong IT skills and experience of using the internal school systems or other MIS software.
- Ability to prioritise workload and work effectively within a fast-paced educational environment.
- A proactive, professional approach with strong communication skills.
- A calm, professional manner and the ability to multitask.
- Competitive pay based on experience.
- Long-term contracts offering stability and career progression.
- Opportunities to work in a variety of educational settings.
- Dedicated consultant with ongoing professional support and training through Hays.
- A refer-a-friend scheme where you can receive a £250 retail shopping voucher for referring someone you know when we place them in a job for at least one month.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
School Receptionist/Administrator employer: Hays Specialist Recruitment - Education
Contact Detail:
Hays Specialist Recruitment - Education Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Receptionist/Administrator
✨Tip Number 1
Make sure you research the school and its values before your interview. Knowing what they stand for will help you tailor your responses and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice common interview questions related to school administration. Think about how your previous experience aligns with the responsibilities listed in the job description, like managing communications and maintaining records.
✨Tip Number 3
Dress professionally and arrive early for your interview. First impressions matter, especially in a school environment where you'll be the first point of contact for visitors.
✨Tip Number 4
After the interview, don’t forget to send a thank-you email. It’s a great way to reiterate your interest in the role and leave a positive impression on the hiring team.
We think you need these skills to ace School Receptionist/Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the School Receptionist/Administrator role. Highlight your school-based experience and relevant skills, like your organisational abilities and IT proficiency. We want to see how you fit into our educational environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about working in education and how your previous roles have prepared you for this position. We love seeing genuine enthusiasm for the job!
Showcase Your Soft Skills: In a school setting, soft skills are just as important as qualifications. Make sure to mention your communication skills, ability to multitask, and calm demeanour under pressure. We’re looking for someone who can handle the hustle and bustle of a busy school day!
Apply Through Our Website: Don’t forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at StudySmarter!
How to prepare for a job interview at Hays Specialist Recruitment - Education
✨Know the School Inside Out
Before your interview, take some time to research the school. Familiarise yourself with its values, mission, and any recent news or achievements. This will not only show your genuine interest but also help you tailor your answers to align with their ethos.
✨Showcase Your Organisational Skills
As a School Receptionist/Administrator, strong organisational skills are key. Prepare examples from your past experience where you've successfully managed multiple tasks or improved processes. Be ready to discuss how you prioritise your workload in a busy environment.
✨Demonstrate Your Communication Skills
Effective communication is crucial in this role. During the interview, practice clear and concise responses. You might even want to role-play common scenarios, like handling a difficult visitor or managing a high volume of calls, to showcase your professionalism and calm demeanour.
✨Prepare for Technical Questions
Since you'll be using various school systems like SIMS and Microsoft Office, brush up on your technical skills. Be prepared to discuss your experience with these tools and how you've used them to maintain accurate records or streamline administrative tasks.
