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- Tasks: Welcome visitors, manage communications, and maintain school records.
- Company: Join a supportive secondary school in South Leicester.
- Benefits: Competitive pay, long-term contracts, and career progression opportunities.
- Why this job: Make a difference in education while developing your administrative skills.
- Qualifications: Previous school-based experience and strong organisational skills required.
- Other info: Enjoy a dynamic work environment with ongoing professional support.
The predicted salary is between 24000 - 36000 £ per year.
Start date: March 2026
End date: Maternity Cover
Location: South-Leicester based secondary school
Full-time role: Monday to Friday
Working hours: 8am - 4.00pm (Monday - Thursday) and 8:00am - 3.30pm on a Friday
Are you an experienced School Administrator looking for a rewarding job in education? We are working in partnership with an 11-16 secondary school in South Leicester who are seeking an experienced and professional Receptionist/Administrator to cover a period of maternity leave from March. This is a full-time and long-term temporary role.
Key Responsibilities:
- Welcoming Visitors: Acting as the first point of contact for all visitors, ensuring they are greeted warmly and signed in and out in line with safeguarding procedures.
- Handling Communications: Managing incoming calls and messages with professionalism and efficiency, directing enquiries to the appropriate staff and ensuring timely follow-up.
- Diary and Schedule Management: Coordinating the school calendar by booking appointments, arranging meetings, and sending reminders to staff and stakeholders.
- Data and Record Management: Maintaining accurate and up-to-date records using systems such as SIMS, Arbor, ParentPay, and Microsoft Office. This includes pupil and staff data, attendance, and other essential school information.
- Procurement and Stock Control: Ordering and managing supplies, equipment, and stationery to ensure the school is well-resourced and prepared for daily operations.
- Policy Compliance: Adhering to school policies and procedures, particularly in relation to health and safety, confidentiality, safeguarding, and data protection.
- Reprographics Support: Carrying out photocopying, printing, and document preparation to support teaching and administrative staff.
What you’ll need to succeed:
- You must have previous SCHOOL-BASED experience in a receptionist or administrative role.
- Have an Enhanced DBS which is registered on the Update Service or willingness to apply for one.
- Strong organisational skills with excellent attention to detail.
- Strong IT skills and experience of using the internal school systems or other MIS software.
- Ability to prioritise workload and work effectively within a fast-paced educational environment.
- A proactive, professional approach with strong communication skills.
- A calm, professional manner and the ability to multitask.
Why Join Hays Education?
- Competitive pay based on experience.
- Long-term contracts offering stability and career progression.
- Opportunities to work in a variety of educational settings.
- Dedicated consultant with ongoing professional support and training through Hays.
- A refer-a-friend scheme where you can receive a £250 retail shopping voucher for referring someone you know when we place them in a job for at least one month.
What you need to do now:
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
School Receptionist/Administrator in Kibworth Harcourt employer: Hays Specialist Recruitment - Education
Contact Detail:
Hays Specialist Recruitment - Education Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land School Receptionist/Administrator in Kibworth Harcourt
✨Tip Number 1
Network like a pro! Reach out to your contacts in the education sector and let them know you're on the lookout for a School Receptionist/Administrator role. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Prepare for interviews by researching the school and its values. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their community.
✨Tip Number 3
Practice your communication skills! As a receptionist, you'll be the first point of contact. Role-play with a friend or family member to nail down your greeting and responses to common queries.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re here to support you every step of the way in landing that perfect role.
We think you need these skills to ace School Receptionist/Administrator in Kibworth Harcourt
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the School Receptionist/Administrator role. Highlight your school-based experience and relevant skills, like your organisational abilities and IT proficiency. We want to see how you fit into our educational environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about working in education and how your previous roles have prepared you for this position. We love seeing genuine enthusiasm for the job!
Showcase Your Communication Skills: As a receptionist, communication is key! In your application, give examples of how you've effectively managed calls and messages in past roles. We want to know how you handle enquiries and maintain professionalism under pressure.
Apply Through Our Website: Don't forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Hays Specialist Recruitment - Education
✨Know the School Inside Out
Before your interview, take some time to research the school. Familiarise yourself with its values, mission, and any recent news or achievements. This will not only show your genuine interest but also help you tailor your answers to align with their ethos.
✨Showcase Your Organisational Skills
As a School Receptionist/Administrator, strong organisational skills are key. Prepare examples from your previous experience where you successfully managed multiple tasks or improved processes. Be ready to discuss how you prioritise your workload in a busy environment.
✨Practice Professional Communication
Since you'll be the first point of contact for visitors, practice your communication skills. Think about how you would greet someone at the reception and handle phone calls. Role-playing with a friend can help you feel more confident and articulate during the actual interview.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. For instance, think about how you would handle a difficult visitor or manage conflicting appointments. Having clear, structured responses will demonstrate your capability to handle real-life situations effectively.