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For Companies At a Glance
- Tasks: Manage office upkeep, coordinate facilities, and handle front-of-house duties.
- Company: Join a reputable law firm in Chichester with over 50 years of experience.
- Benefits: Enjoy a competitive salary and a supportive work environment.
- Why this job: Be part of a friendly team that values professionalism and client relationships.
- Qualifications: Confident communicator with admin experience, strong organisational skills, and good IT knowledge.
- Other info: Full-time role, Monday to Friday, in a vibrant office setting.
The predicted salary is between 28800 - 43200 £ per year.
Your new company
This opportunity is with a long-established, full-service law firm based in Chichester, known for its strong reputation across West Sussex and the South of England. With over 50 years of experience, the firm offers a wide range of legal services to both individuals and businesses, including private client work, property, family law, and commercial matters. The team is known for its professional, approachable culture, and commitment to delivering high-quality legal advice with a personal touch. The firm values strong client relationships, attention to detail, and a supportive working environment.
Your new role
- Hours: Monday to Friday, 9:00 AM - 5:15 PM
- Location: Chichester (full-time office-based)
We’re looking for a proactive and highly organised Office / Facilities Administrator to join a friendly team in Chichester. This is a fantastic opportunity for someone who enjoys a varied role and takes pride in creating a professional, welcoming environment for both clients and colleagues. You’ll be the go-to person for ensuring our office is well-maintained, efficient, and client-ready—handling everything from facilities coordination to front-of-house duties and document management.
What You’ll Be Doing:
- Facilities Management: Oversee the upkeep of the office, equipment, and systems. Schedule and coordinate inspections, repairs, and maintenance. Manage relationships with contractors and ensure compliance with regulations.
- Office Administration: Maintain meeting rooms and reception to a high standard. Handle incoming calls, post, and courier bookings. Manage legal document records (Wills, Deeds, LPAs), including scanning, logging, and retrieval. Liaise with clients to verify ID and authorisation for document collection. Ensure reception is always covered, including during breaks and lunches.
What you’ll need to succeed:
- A confident communicator with a friendly, professional manner.
- Experience with Administration within a Legal / other professional setting.
- Strong organisational skills and attention to detail.
- Ability to multitask and stay calm under pressure.
- Comfortable working independently and as part of a team.
- Good IT skills, ideally with Microsoft Office experience.
What you’ll get in return:
- A competitive salary, based on experience.
- A supportive and professional working environment.
- A varied and rewarding role with real responsibility.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Office / Facilities Administrator employer: Hays Social Care
Contact Detail:
Hays Social Care Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office / Facilities Administrator
✨Tip Number 1
Familiarise yourself with the legal sector, especially the specific services offered by the firm. Understanding their focus areas like family law and property can help you tailor your conversations during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed facilities or office environments in the past. Be ready to discuss specific challenges you faced and how you overcame them.
✨Tip Number 3
Demonstrate your communication skills by engaging with current employees on platforms like LinkedIn. This can give you insights into the company culture and help you make a positive impression when you apply.
✨Tip Number 4
Prepare to discuss your IT skills, particularly with Microsoft Office. Consider brushing up on any relevant software that may be used in legal document management to show you're proactive and ready to hit the ground running.
We think you need these skills to ace Office / Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office administration, particularly within a legal or professional setting. Emphasise your organisational skills and any specific achievements that demonstrate your ability to manage facilities and maintain a welcoming environment.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and friendly, professional manner. Mention your enthusiasm for the role and how your background aligns with the firm's values of strong client relationships and attention to detail.
Highlight IT Proficiency: Since good IT skills are essential for this role, ensure you mention your experience with Microsoft Office and any other relevant software. Provide examples of how you've used these tools to improve efficiency in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Office / Facilities Administrator position.
How to prepare for a job interview at Hays Social Care
✨Show Your Organisational Skills
As an Office / Facilities Administrator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, highlighting your attention to detail and ability to prioritise effectively.
✨Demonstrate Your Communication Skills
This role requires a confident communicator. During the interview, practice clear and professional communication. You might be asked about how you handle client interactions or manage relationships with contractors, so have relevant examples ready.
✨Familiarise Yourself with Legal Administration
Since the firm operates in a legal environment, brush up on your knowledge of legal document management and administration. Be ready to discuss any previous experience you have in this area, as well as your understanding of compliance and regulations.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing a busy reception or dealing with unexpected maintenance issues. Think through potential scenarios and how you would approach them, showcasing your problem-solving skills.
