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- Tasks: Support the Committee Services Team with admin tasks and manage communications.
- Company: Join a dynamic team focused on governance and policy in the pharmaceutical sector.
- Benefits: Enjoy a hybrid work model and earn £18 per hour with holiday pay.
- Why this job: Gain exposure to finance, legal, and governance while working in a fast-paced environment.
- Qualifications: A background in pharmacy or health is preferred; strong communication skills are essential.
- Other info: Potential for role extension and flexible work arrangements.
Your new role
The Executive Officer (EO) will provide essential administrative support to the Committee Services Team, helping to manage a high backlog of work and ensuring smooth operations. This role involves significant exposure to finance, legal, policy, and governance aspects. The EO will engage in a variety of tasks, including:
- Administrative Support: Managing and coordinating administrative tasks, ensuring efficient workflow.
- Communication: High-level communication with pharmaceutical companies and external experts, managing emails and phone calls.
- Data Management: Collating and investigating information, uploading papers to the system, and creating briefing notes.
- Meeting Coordination: Sending meeting links, delegating tasks, and ensuring experts are paid on time.
Key responsibilities
- Assist the team in managing the backlog of work and supporting committee operations.
- Provide reliable and trustworthy support, ensuring all papers are submitted on time and meetings are well-coordinated.
- Communicate effectively with internal and external stakeholders, including pharmaceutical companies.
- Analyse and interpret data, producing reports and briefing notes.
- Work flexibly with a variety of team members and stakeholders.
- Ensure efficient management of emails and phone calls.
What you’ll need to succeed
- Pharmacy, health, or scientific background is desirable due to the nature of the paperwork and acronyms.
- High proficiency in email literacy and managing inboxes.
- Excellent communication skills (both written and oral).
- Experience in a similar administrative role.
- Ability to manage and coordinate administrative tasks in a fast-paced environment.
- Experience in finance, legal, policy, and governance aspects is beneficial.
What you’ll get in return
- Hybrid work model (2-3 days in office, Canary Wharf).
- Potential extension.
- £18 per hour inclusive of holiday pay.
What you need to do now
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
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Executive Officer Required employer: Hays London Ebury Gate
Contact Detail:
Hays London Ebury Gate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Officer Required
✨Tip Number 1
Familiarize yourself with the pharmaceutical industry and its terminology. Understanding the acronyms and jargon used will help you communicate more effectively with stakeholders and demonstrate your knowledge during interviews.
✨Tip Number 2
Highlight your experience in managing administrative tasks in fast-paced environments. Be ready to share specific examples of how you've successfully coordinated multiple responsibilities and maintained efficiency under pressure.
✨Tip Number 3
Prepare for high-level communication scenarios by practicing your verbal and written communication skills. Consider role-playing potential conversations with pharmaceutical companies or external experts to build confidence.
✨Tip Number 4
Showcase your data management skills by discussing any relevant tools or software you've used in previous roles. Being able to analyze and interpret data effectively will set you apart from other candidates.
We think you need these skills to ace Executive Officer Required
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly those involving finance, legal, or governance aspects. Emphasize your communication skills and any experience with pharmaceutical companies.
Craft a Strong Cover Letter: In your cover letter, explain why you are interested in the Executive Officer position and how your background in pharmacy, health, or science makes you a suitable candidate. Mention specific examples of your administrative support experience.
Highlight Communication Skills: Since the role requires high-level communication, provide examples in your application that demonstrate your proficiency in managing emails and phone calls effectively. This could include experiences where you coordinated meetings or communicated with external stakeholders.
Showcase Data Management Experience: If you have experience in data management, be sure to mention it. Discuss any relevant tasks such as collating information, creating reports, or managing documentation that align with the responsibilities of the Executive Officer role.
How to prepare for a job interview at Hays London Ebury Gate
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in managing administrative tasks. Highlight specific examples where you successfully coordinated workflows and managed backlogs, as this role heavily relies on efficient administrative support.
✨Demonstrate Communication Proficiency
Since the position involves high-level communication with pharmaceutical companies and external experts, practice articulating your thoughts clearly. Prepare to share examples of how you've effectively communicated in past roles, both in writing and verbally.
✨Familiarize Yourself with Relevant Terminology
Given the desired pharmacy, health, or scientific background, brush up on relevant terminology and acronyms. This will not only help you understand the context better but also demonstrate your preparedness and ability to engage with the subject matter.
✨Prepare for Data Management Questions
Expect questions related to data management and analysis. Be ready to discuss your experience in collating information, producing reports, and creating briefing notes. Providing concrete examples will showcase your analytical skills and attention to detail.
