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- Tasks: Support senior leadership with diary management, document preparation, and meeting organisation.
- Company: Join a leading organisation focused on innovation in research and discovery.
- Benefits: Gain valuable experience, work closely with senior leaders, and enjoy a diverse culture.
- Why this job: Be part of a team that drives excellence and makes a real difference in the community.
- Qualifications: Experience in EA/Office Management, strong communication skills, and advanced IT proficiency required.
- Other info: Opportunity to collaborate across departments and adapt to dynamic priorities.
The predicted salary is between 36000 - 60000 £ per year.
Join a leading organisation dedicated to driving innovation and excellence in the field of research and discovery. As part of the research team, you will be at the heart of streamlining operations and ensuring alignment with goals.
As an Executive Assistant to Senior Leadership, you will provide executive support to the Executive Director and team coordination for the department. You will collaborate across the organisation and with external partners, offering flexible cover for other EAs and PAs. Your responsibilities will include effective diary and email management, preparing documents, organising meetings, arranging travel, and supporting the delivery of operational excellence.
What you'll need to succeed:
- Motivated individual with EA/Office Management experience.
- Extensive experience of managing complex diaries and scheduling for senior leadership.
- Ability to handle and streamline simultaneous requests.
- High attention to detail, adaptability, advanced IT skills, strong communication abilities.
- Adeptness at delivering high-quality projects within tight deadlines.
- Methodical approach and keen understanding of our mission.
- Ability to build strong stakeholder relationships.
Skills and Experience needed:
- Experience in EA/Office Management and delivering key projects to a high standard within tight deadlines.
- Ability to address conflict and make decisions.
- Experience in calendar management, drafting correspondence, and managing inboxes.
- Methodical and organised approach to work with very high attention to detail.
- Ability to deal professionally with confidential materials and issues.
- Ability to work on multiple pieces of work across stakeholder groups, adapt to changing priorities, and deal with issues as they arise.
- Strong interpersonal skills with the ability to build strong relationships with a wide range of stakeholders at all levels.
- Advanced IT skills, particularly in Microsoft Office and SharePoint.
What you'll get in return:
You will be part of a team that makes a difference, contributing to a diverse and inclusive culture across the organisation. You will have the opportunity to work closely with senior leadership, gain valuable experience, and be involved in key projects that drive innovation and excellence.
If you are ready to embark on a rewarding career, apply now and join a team that is dedicated to making a difference.
EA to Director employer: Hays London Ebury Gate
Contact Detail:
Hays London Ebury Gate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Director
✨Tip Number 1
Familiarise yourself with the organisation's mission and values. Understanding their goals will help you align your responses during interviews and demonstrate your commitment to their vision.
✨Tip Number 2
Network with current or former employees on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Prepare specific examples of how you've successfully managed complex diaries and handled multiple priorities in previous roles. Being able to articulate these experiences clearly will showcase your suitability for the role.
✨Tip Number 4
Brush up on your advanced IT skills, especially in Microsoft Office and SharePoint. Being proficient in these tools will not only boost your confidence but also demonstrate your readiness to hit the ground running.
We think you need these skills to ace EA to Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your EA/Office Management experience, particularly your skills in managing complex diaries and scheduling for senior leadership. Use specific examples to demonstrate your attention to detail and ability to handle multiple requests.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for the role and your understanding of the organisation's mission. Emphasise your strong communication skills and your ability to build relationships with stakeholders at all levels.
Highlight Relevant Skills: In your application, clearly outline your advanced IT skills, especially in Microsoft Office and SharePoint. Mention any experience you have with diary management, drafting correspondence, and handling confidential materials.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter to ensure there are no errors. A methodical approach to your application will reflect your attention to detail, which is crucial for this role.
How to prepare for a job interview at Hays London Ebury Gate
✨Showcase Your Diary Management Skills
Be prepared to discuss your experience with managing complex diaries. Highlight specific examples where you successfully coordinated schedules for senior leadership, demonstrating your ability to handle multiple requests efficiently.
✨Demonstrate Attention to Detail
During the interview, provide examples of how your methodical approach has helped you maintain high standards in your work. Mention any tools or techniques you use to ensure accuracy and thoroughness in tasks like document preparation and meeting organisation.
✨Communicate Your Adaptability
Share instances where you've had to adapt to changing priorities or deal with unexpected issues. This will show your potential employer that you can remain calm under pressure and effectively manage competing demands.
✨Build Rapport with Stakeholders
Discuss your interpersonal skills and how you've successfully built relationships with various stakeholders in previous roles. Emphasise your ability to communicate clearly and professionally, especially when handling confidential matters.
