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- Tasks: Manage invoices, process payments, and support examiners with queries.
- Company: Join a charity organisation making a difference in the community.
- Benefits: Enjoy flexible working with one day in the office and competitive salary.
- Why this job: Gain valuable experience in finance while contributing to a meaningful cause.
- Qualifications: Previous accounts payable experience and advanced Excel skills required.
- Other info: This is a 12-month fixed-term contract covering maternity leave.
The predicted salary is between 28800 - 43200 £ per year.
Your new role is within a Charity/Not-for-Profit Organisation on a 12-month fixed-term contract for maternity cover, with a salary of £36,000. The offices are located in the City of London, and you will be required to work in the office one day a week (Wednesday). You will report to the Accounts Payable Manager.
Duties & Responsibilities:
- Registering daily details of invoices received, scanning into the electronic invoicing system, and circulating to the appropriate departments for authorisation.
- Processing weekly examiner payment of fees.
- Processing expenses and associated payments for Examiners and UK Local Reps.
- Providing telephone and email support to examiners regarding payment queries.
- Maintenance of fixed data for the Examiner Ledger.
- Responding to requests for information from examiners, HLRs, suppliers, and colleagues.
- Processing foreign currency payments weekly for international suppliers.
- Processing monthly company credit claims.
What you’ll need to succeed:
- Have previously worked within Accounts Payable.
- Advanced Excel skills.
- Excellent communication skills.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Accounts Payable Assistant employer: Hays London Ebury Gate
Contact Detail:
Hays London Ebury Gate Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Familiarise yourself with the specific invoicing systems used in the charity or not-for-profit sector. Understanding how these systems work can give you an edge during interviews, as you'll be able to discuss your relevant experience more confidently.
✨Tip Number 2
Brush up on your foreign currency payment processes. Since this role involves processing payments for international suppliers, being knowledgeable about exchange rates and transaction fees will demonstrate your readiness for the position.
✨Tip Number 3
Practice your communication skills, especially in handling queries from examiners and suppliers. Role-playing common scenarios can help you articulate your responses clearly and show that you're prepared for the customer service aspect of the job.
✨Tip Number 4
Network with professionals in the accounts payable field, particularly those who have experience in the charity sector. Engaging with them can provide insights into the role and may even lead to referrals, increasing your chances of landing the job.
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience in Accounts Payable. Emphasise your advanced Excel skills and any relevant communication roles you've held, as these are key for this position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the duties mentioned in the job description. Mention your familiarity with processing invoices, handling payment queries, and maintaining financial records to show you understand the role.
Showcase Relevant Skills: In your application, clearly outline your experience with foreign currency payments and any other specific tasks related to the role. Use examples from your past work to demonstrate your capabilities.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for an Accounts Payable Assistant.
How to prepare for a job interview at Hays London Ebury Gate
✨Showcase Your Excel Skills
Since advanced Excel skills are a requirement for the role, be prepared to discuss your experience with Excel in detail. Bring examples of how you've used Excel to streamline processes or manage data effectively.
✨Prepare for Payment Queries
As the role involves providing support for payment queries, think of common issues that examiners might face. Prepare to discuss how you would handle these situations and provide clear, helpful solutions.
✨Demonstrate Strong Communication Skills
Excellent communication is key in this position. Be ready to give examples of how you've successfully communicated with colleagues or clients in the past, especially in resolving issues or clarifying information.
✨Familiarise Yourself with the Organisation
Research the charity or not-for-profit organisation you'll be working for. Understanding their mission and values will help you align your answers with their goals and show your genuine interest in the role.
