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For Companies At a Glance
- Tasks: Support a major infrastructure project by coordinating teams and managing documentation.
- Company: Join a leading Tier 1 contractor with a focus on environmental upgrades.
- Benefits: Gain hands-on experience, develop skills, and work in a dynamic environment.
- Why this job: Be at the heart of a large-scale project and make a real difference.
- Qualifications: Experience in project coordination or administration, strong organisational skills required.
- Other info: Perfect for those looking to grow their career in civil engineering and infrastructure.
The predicted salary is between 36000 - 60000 £ per year.
The Opportunity
I am supporting a Tier 1 contractor who are seeking a highly organised Project Coordinator to support the delivery of a large-scale environmental infrastructure upgrade involving a 20km+ linear pipeline and associated civil engineering works. This multi-year programme requires structured coordination, effective communication, and meticulous administrative oversight across numerous work fronts, stakeholders and technical disciplines. Working closely with the Project Manager, Design Manager, Site teams and wider delivery partners, you will provide essential project administration, documentation control, planning assistance and stakeholder coordination to keep this complex programme running smoothly.
Role Overview
You will act as the central support hub for the project team—managing documentation, monitoring progress, tracking actions, facilitating communication and helping ensure obligations are met across safety, environmental and operational requirements. This is an excellent role for someone seeking exposure to a major infrastructure programme while developing their project delivery skills.
Key Responsibilities
- Provide day-to-day administrative and coordination support to the Project Manager and wider delivery team.
- Monitor project progress, update trackers, maintain action logs and support reporting.
- Coordinate meetings, manage agendas and track follow-up actions.
- Assist with documentation control, ensuring RAMS, drawings, permits and project correspondence are current and properly stored.
- Support stakeholder and landowner communication, including scheduling site visits and managing information requests.
- Help prepare weekly/monthly reporting, dashboards and programme updates.
- Assist with procurement administration, subcontractor onboarding and compliance documentation.
- Maintain registers for risks, issues, permits, service clashes, design queries and other key project data.
- Ensure smooth communication between design teams, site teams, environmental specialists and external partners.
- Support health, safety and environmental compliance documentation and record-keeping.
Requirements
- Experience as a Project Coordinator, Project Administrator, Assistant Project Manager or similar within civil engineering, utilities, construction or infrastructure projects.
- Strong organisational skills with the ability to manage multiple priorities.
- Proficient in Microsoft Office (Excel, Teams, SharePoint) and general project administration tools.
- Strong communication and interpersonal skills, with the ability to liaise confidently with stakeholders at all levels.
- Good understanding of project documentation, quality processes and site-based workflows.
Desirable Qualifications & Training
- Experience with document management systems or Common Data Environments (CDEs).
- Awareness of CDM Regulations and general site safety protocols.
- Familiarity with environmental considerations or working on regulated utility projects.
Ideal Candidate Profile
You are organised, proactive and solutions-driven, with a keen eye for detail and a natural ability to keep complex workstreams aligned. You enjoy supporting fast-moving teams and are confident coordinating between engineers, site staff, designers and external stakeholders. This role suits someone who thrives in a structured but dynamic environment and wants to develop their project delivery capability on a major high-impact scheme.
Project Cooordinator employer: hays-gcj-v4-pd-online
Contact Detail:
hays-gcj-v4-pd-online Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Cooordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the role. Understand their projects and values so you can show how your skills align with their needs. We want you to shine!
✨Tip Number 3
Practice your communication skills! Being able to articulate your thoughts clearly is key, especially when coordinating with various stakeholders. We recommend doing mock interviews with friends or using online resources.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Project Cooordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Project Coordinator role. Highlight your organisational skills and any relevant project administration experience to show us you’re the right fit!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re excited about this opportunity. Share specific examples of how you've successfully managed multiple priorities or coordinated teams in the past—this will help us see your potential!
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your application demonstrates your strong communication abilities. Use clear and concise language to convey your points, and don’t forget to proofread for any errors!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy—just follow the prompts!
How to prepare for a job interview at hays-gcj-v4-pd-online
✨Know Your Project Inside Out
Before the interview, dive deep into the specifics of the project you'll be coordinating. Understand the environmental infrastructure upgrade, the pipeline details, and the key stakeholders involved. This will not only show your enthusiasm but also help you answer questions more effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you successfully managed multiple priorities or coordinated complex tasks. Be ready to discuss how you keep documentation in order and track project progress, as these are crucial for the role.
✨Communicate Clearly and Confidently
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly. Use examples from your past experiences to demonstrate your strong communication skills. This will reassure the interviewers that you can handle interactions with engineers, site staff, and external partners smoothly.
✨Familiarise Yourself with Relevant Regulations
Brush up on CDM Regulations and any environmental considerations related to the project. Being knowledgeable about these topics will not only impress your interviewers but also show that you're serious about safety and compliance in project delivery.
