HR Coordinator in Newcastle upon Tyne

We are looking for a highly organised HR Administrator to support all stages of the employee lifecycle across YMCA North Tyneside! Once you have successfully completed your three-month probationary period, you will qualify for their 4-day working week (30 hours still receiving full pay).

Key responsibilities include:

• Acting as a first point of contact for HR queries and managing the HR inbox.
• Providing admin support across recruitment, onboarding, induction, training, employee relations and leavers.
• Preparing job adverts and documentation, working with managers and the Marketing Team.
• Producing offer letters, contracts, contractual changes and leaver documentation.
• Coordinating induction arrangements and liaising with IT for equipment and system access.
• Preparing paperwork for employee relations meetings and taking notes when required.
• Supporting wellbeing initiatives and contributing to a positive workplace culture.
• Managing the full leaver process, including exit interviews, equipment returns, IT access removal and issuing final paperwork.
• Assisting with payroll administration and ensuring accurate data is submitted to Finance and external providers.
• Managing employee benefits queries and administering statutory leave such as maternity and paternity.
• Supporting annual benefits renewals and data submissions.
• Maintaining HR and payroll systems (Ciphr) to ensure accurate, compliant employee records.
• Tracking compliance documents and mandatory training, and updating HR policies when needed.
• Maintaining the staff and manager portals and identifying opportunities to streamline HR processes.
• Conducting HR audits, maintaining HR templates and collating HR data for reporting.
• Processing HR invoices and supporting general departmental administration.
• Carrying out any additional reasonable tasks to ensure the smooth running of the HR team.

Experience required:

• Proven HR Administration experience, ideally covering the full employee lifecycle.
• Payroll confidence to support and administer the payroll process and handle sensitive data.
• Experience working on HRIS/HR software and strong IT skills in Microsoft Office/Google Suite.
• Good working knowledge of UK employment law and data protection principles (GDPR).
• Excellent communication skills, both written and verbal.
• Proven ability to manage a busy workload, prioritise effectively and consistently meet deadlines.

You will receive:

• Hybrid working with 2 days working from home.
• 5 Weeks Holiday + Bank Holidays.
• Flexible Public Holidays.
• Free Gym Membership to YMCA Gym for you and a family member.
• Discounts at our Café, including Café 1879 and our community Café.
• Discounted fees at YMCA Day Nursery.
• Access to a free and confidential Employer Assistance Programme (suite of legal and health advice).
• Access to 24/7 GP Helpline.
• Access to Salary Sacrifice Schemes.
• Access to Reward Gateway providing 100’s of retail discounts.
• 2 x Paid Volunteering Days.
• Life assurance of 2x annual salary.
• Group Pension Contribution Scheme.