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- Tasks: Support smooth operations across multiple sites and manage facilities services.
- Company: Respected not-for-profit organisation with a collaborative culture.
- Benefits: Professional development, flexible working, and a purpose-driven environment.
- Why this job: Make a real difference while gaining valuable experience in facilities management.
- Qualifications: Experience in facilities or admin roles, strong organisational skills, and good communication.
- Other info: Hybrid working options available for better work-life balance.
The predicted salary is between 30000 - 42000 £ per year.
You will be working with a respected not-for-profit organisation within their estates and facilities team, supporting the smooth running of operations across multiple sites in London.
As a Facilities Administrator, you will play a key role in ensuring the efficient management of facilities services. Your responsibilities will include:
- Acting as the first point of contact for all facilities-related queries.
- Coordinating maintenance requests and liaising with contractors and suppliers.
- Managing office supplies, equipment, and stock levels.
- Assisting with health and safety compliance, including maintaining records and scheduling inspections.
- Supporting space planning and office moves when required.
- Monitoring and updating facilities budgets and processing invoices.
- Maintaining accurate documentation and databases for estates and facilities.
- Assisting with meeting room bookings and ensuring communal areas are well maintained.
- Providing administrative support to the Facilities Manager and wider estates team.
What you'll need to succeed:
- Previous experience in a facilities or administrative role, ideally within a public sector or not-for-profit environment.
- Strong organisational skills and attention to detail.
- Excellent communication skills and ability to liaise with internal teams and external contractors.
- Proficiency in Microsoft Office and familiarity with facilities management systems.
- Knowledge of health and safety regulations is desirable.
What you'll get in return:
- Opportunity to work in a collaborative, purpose-driven environment.
- Professional development and training opportunities.
- Flexible working arrangements (hybrid options available).
Facilities Administrator in London employer: hays-gcj-v4-pd-online
Contact Detail:
hays-gcj-v4-pd-online Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have a lead on a role or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Be ready to discuss how your experience aligns with their mission, especially in a not-for-profit context.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed multiple tasks or projects in previous roles, especially in facilities or administrative settings.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows your commitment to joining our team.
We think you need these skills to ace Facilities Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities or administrative roles, especially if you've worked in a public sector or not-for-profit environment. We want to see how your skills match the job description!
Show Off Your Organisational Skills: In your application, give examples of how you've managed multiple tasks or projects. We love candidates who can juggle responsibilities and keep everything running smoothly!
Communicate Clearly: Since you'll be the first point of contact for facilities-related queries, make sure your written communication is clear and professional. We appreciate candidates who can convey information effectively!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and get you into our system quickly.
How to prepare for a job interview at hays-gcj-v4-pd-online
✨Know Your Facilities Stuff
Make sure you brush up on your knowledge of facilities management. Understand the key responsibilities of a Facilities Administrator and be ready to discuss how your previous experience aligns with these tasks, especially in a not-for-profit context.
✨Show Off Your Organisational Skills
Prepare examples that showcase your organisational skills and attention to detail. Think about times when you successfully managed multiple tasks or coordinated with contractors, as this will demonstrate your ability to handle the role's demands.
✨Communicate Like a Pro
Since you'll be the first point of contact for facilities queries, practice clear and concise communication. Be ready to explain how you've effectively liaised with internal teams and external suppliers in the past.
✨Get Familiar with Health and Safety
Brush up on health and safety regulations relevant to facilities management. Being able to discuss compliance and how you've maintained records or scheduled inspections will show you're serious about the role and its responsibilities.
