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- Tasks: Manage project documents and provide essential administrative support to the site team.
- Company: Join a leading Tier 1 contractor in Bristol with exciting projects.
- Benefits: Long-term development opportunities and a supportive team environment.
- Why this job: Be a key player in landmark construction projects and enhance your skills.
- Qualifications: Experience in document control or site administration, strong organisational skills.
- Other info: Fast-paced environment with opportunities for career progression.
The predicted salary is between 28800 - 43200 £ per year.
Are you highly organised, detail‑driven and experienced in document control within a construction environment? Hays are working with a Tier 1 contractor in Bristol, looking for a proactive and experienced Document Controller / Site Secretary to support a busy site team and ensure smooth, compliant, and efficient management of all projects.
As the Document Controller / Site Secretary, you will play a key administrative and technical support role within the project team. You’ll manage all project documentation, maintain accurate records, ensure compliance with company and project standards, and provide vital administrative support to keep the site running efficiently.
Key Responsibilities:- Manage the intake, scanning, verification and distribution of project documents, drawings and correspondence.
- Maintain the Document Management System, ensuring accurate filing, version control and accessibility.
- Track and distribute updated drawings, specifications and technical information to engineers, subcontractors and site teams.
- Ensure all documentation meets compliance, QA and project standards.
- File, archive and securely store sensitive or confidential information.
- Retrieve documents and records when required by project managers and wider site personnel.
- Prepare meeting agendas, take minutes and circulate documentation.
- Manage site registers, including visitors, inductions, permits and deliveries.
- Provide general administrative support—printing, scanning, correspondence and maintaining office supplies.
- Support onboarding of subcontractors and new staff with documentation and site forms.
About you:
- Experience in document control or site administration within construction.
- Strong understanding of document management processes and systems (SharePoint, Viewpoint, Aconex preferred but not essential).
- Excellent organisational skills and attention to detail.
- Confident communicator with the ability to work with multiple departments and stakeholders.
- Proficient in Microsoft Office and comfortable handling high volumes of documents.
- Able to work independently, prioritise workload and meet deadlines in a fast‑paced environment.
What we offer:
- Opportunity to work with a leading UK developer on landmark projects.
- Supportive and collaborative site team environment.
- Long‑term development and progression opportunities within the organisation.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call now on # - Mike Temple-Edwards.
Document controller in Bristol employer: hays-gcj-v4-pd-online
Contact Detail:
hays-gcj-v4-pd-online Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document controller in Bristol
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work with document control. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, be ready to discuss specific examples of how you've managed documents and supported teams in the past.
✨Tip Number 3
Stay organised! Use tools like spreadsheets or project management apps to keep track of your applications and follow-ups. This will help you stay on top of things and show potential employers that you're detail-oriented.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're genuinely interested in working with us, which can give you an edge over other candidates.
We think you need these skills to ace Document controller in Bristol
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience in document control and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Showcase Your Organisational Skills: Since this role requires excellent organisational skills, don’t shy away from sharing examples of how you've managed documents or projects in the past. We love seeing how you keep things running smoothly!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to see your key achievements and skills. We appreciate a straightforward approach!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we’ll be able to review your application quickly. Don’t miss out on this opportunity!
How to prepare for a job interview at hays-gcj-v4-pd-online
✨Know Your Documents Inside Out
Before the interview, make sure you’re familiar with common document control processes and systems. Brush up on your knowledge of tools like SharePoint or Aconex, even if they’re not essential. This will show that you’re proactive and ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where your organisational skills made a difference. Whether it’s managing a large volume of documents or ensuring compliance with standards, having specific anecdotes ready will demonstrate your capability in this role.
✨Communicate Clearly and Confidently
As a Document Controller, you’ll need to liaise with various stakeholders. Practice articulating your thoughts clearly and confidently. During the interview, don’t hesitate to ask clarifying questions if you need more information about the role or responsibilities.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess how you would handle specific challenges in document control. Think about potential issues you might face on-site and how you would resolve them. This will help you demonstrate your problem-solving skills and readiness for the job.
