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- Tasks: Support the team in coordinating meetings, managing safety reports, and document management.
- Company: Leading organisation in the infrastructure sector with a focus on sustainability.
- Benefits: Generous leave, health benefits, professional development, and flexible working options.
- Why this job: Contribute to impactful infrastructure projects that enhance community connectivity and economic growth.
- Qualifications: 2 years' experience, proficiency in Microsoft Office, and strong organisational skills.
- Other info: Dynamic role with opportunities for career advancement and training.
The predicted salary is between 36000 - 60000 £ per year.
Your new company Hays are working with a leading organisation in the infrastructure sector to recruit a Structures Coordinator to join their team based in Belfast. This organisation plays a key role in maintaining and developing critical infrastructure, ensuring safety and efficiency across its operations. They have successfully completed large-scale infrastructure upgrades, including modernisation of rail stations, bridge refurbishments, and innovative engineering solutions to improve connectivity. Their commitment to sustainability and safety has earned them recognition for reducing carbon emissions and implementing cutting-edge technology across their operations. Joining this team means contributing to projects that shape the future of transport and infrastructure in Northern Ireland, supporting economic growth and community connectivity.
Your new role As a Structures Coordinator, you will provide vital support to the Head of Structures & Third-Party Works and the wider team. While the role is primarily administrative, it requires strong technical skills. Key responsibilities include:
- Coordinating internal and external meetings, preparing agendas, recording actions, and ensuring timely follow-up.
- Managing safety incident reporting and departmental inputs to incident trackers.
- Assisting with safety communications and policy development.
- Organising departmental training requirements and maintaining competency records.
- Supporting document management, record disposal, and SharePoint development.
- Preparing monthly KPI updates and progress reports.
- Acting as the first point of contact for the department and providing general administrative support.
What you'll need to succeed Essential:
- Minimum 2 years’ experience
- Proficiency in Microsoft Office and some engineering packages
- Experience supporting management with diary management, meeting arrangements, and minute taking.
- Strong communication and organisational skills, with the ability to work independently and accurately.
Desirable:
- Experience in a safety-focused environment.
- Knowledge of civil construction or engineering sectors.
- Familiarity with document management systems.
- Customer service experience with internal and external stakeholders.
What you'll get in return Generous annual leave entitlement with additional days for long service. Health and wellbeing benefits, including access to an Employee Assistance Programme. Professional development opportunities, including funded training and qualifications. Flexible working options to support work-life balance. Discount schemes for travel and local services.
Structures Coordinator in Belfast employer: hays-gcj-v4-pd-online
Contact Detail:
hays-gcj-v4-pd-online Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Structures Coordinator in Belfast
✨Tip Number 1
Network like a pro! Reach out to people in the infrastructure sector, especially those who work at companies you're interested in. A friendly chat can open doors and give you insider info on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Knowing their recent upgrades or sustainability efforts will show your genuine interest and help you stand out as a candidate.
✨Tip Number 3
Practice your communication skills! As a Structures Coordinator, you'll need to coordinate meetings and communicate effectively. Role-play with a friend or use online resources to sharpen your skills.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills and interests. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Structures Coordinator in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Structures Coordinator role. Highlight your relevant experience, especially in administrative support and technical skills. We want to see how your background aligns with our commitment to safety and efficiency.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about infrastructure and how you can contribute to our projects. Keep it concise but engaging, and don’t forget to mention your organisational skills!
Showcase Your Technical Skills: Since this role requires strong technical skills, make sure to mention your proficiency in Microsoft Office and any engineering packages you’ve used. We love seeing candidates who are tech-savvy and ready to dive into document management and reporting.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, you’ll find all the details you need about the role and our company!
How to prepare for a job interview at hays-gcj-v4-pd-online
✨Know Your Stuff
Make sure you brush up on your technical skills and knowledge related to civil construction and engineering. Familiarise yourself with the key responsibilities of a Structures Coordinator, especially around safety incident reporting and document management. This will show that you're not just interested in the role but also understand its importance.
✨Master Microsoft Office
Since proficiency in Microsoft Office is essential for this role, practice using tools like Excel for KPI updates and Word for preparing reports. If you can demonstrate your ability to create organised documents and manage data effectively during the interview, it’ll give you a solid edge.
✨Show Off Your Organisational Skills
Be ready to discuss how you've successfully managed meetings and diary schedules in the past. Prepare examples of how you’ve coordinated agendas and followed up on actions. This will highlight your organisational prowess and ability to support management effectively.
✨Communicate Clearly
Strong communication skills are a must, so practice articulating your thoughts clearly and concisely. Think about how you can convey complex information simply, especially when discussing safety communications or training requirements. This will demonstrate your ability to engage with both internal and external stakeholders.
