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- Tasks: Support recruitment and HR processes while ensuring compliance and best practices.
- Company: Join a meaningful charity in the heart of Belfast City Centre.
- Benefits: Competitive hourly rate, part-time hours, and immediate start.
- Other info: Flexible part-time role with potential for extension after 12 weeks.
- Why this job: Make a difference in a supportive environment while gaining valuable experience.
- Qualifications: GCSEs in English and Maths or extensive administrative experience required.
The predicted salary is between 13 - 16 £ per hour.
We are recruiting for a temporary administrative assistant for an immediate start. This role is based within a charity in Belfast City Centre. The position is part-time, 3 days per week.
This role is integral to supporting recruitment, learning and development, and HR administration processes, ensuring compliance and best practice across all activities.
Key Responsibilities- Manage the end-to-end recruitment and resourcing process for vacancies up to line management level, including volunteer recruitment, using cost-effective and best-practice methods.
- Prepare and deliver monthly HR reports on recruitment, learning and development, and other ad hoc reports using HR database reporting tools.
- Coordinate and record monitoring returns to ensure accurate completion of annual compliance reports.
- Produce training support materials for learning interventions as directed.
- Provide administrative support for learning and development activities.
- Maintain accurate data on HR and Finance systems and generate reports as required.
- Update and manage employee records and personnel files.
- Organise and maintain HR and Finance filing systems.
- Ensure compliance with all financial, HR, and corporate responsibilities relevant to the role.
- Apply organisational policies and procedures, particularly those relating to Health & Safety and Equal Opportunities.
- Option 1: Five GCSEs / O’ Levels (or equivalent), including English and Maths at grade C or above, plus a minimum of one year’s experience providing effective administrative support in an office environment.
- OR Option 2: At least five years’ experience delivering effective administrative services in an office environment.
- Strong organisational skills demonstrated within an office setting.
- Excellent interpersonal and communication skills (both verbal and written), with proven experience handling high volumes of telephone calls during peak periods.
- Experience engaging with both internal and external stakeholders.
- Ability to manage confidential information in both verbal and written formats.
- Skilled in handling sensitive situations with empathy and professionalism.
- Demonstrated commitment to accuracy and attention to detail in all tasks.
- Proficiency in Microsoft Office applications.
- Experience entering data into organisational case management systems and related applications.
- £ per hour
- Immediate start
- Part time hours, full days Monday, Tuesday, Thursday
- 12 weeks with possible extension
Administrative Officer - Part time 3 days per week in Belfast employer: hays-gcj-v4-pd-online
Contact Detail:
hays-gcj-v4-pd-online Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer - Part time 3 days per week in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an administrative role, and who knows? They might just have the inside scoop on opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the charity and its values, and think about how your skills align with their mission. Practise common interview questions and be ready to showcase your organisational skills and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the job.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that part-time gig. Plus, applying directly can sometimes give you a leg up over other candidates. So, get clicking!
We think you need these skills to ace Administrative Officer - Part time 3 days per week in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Officer. Highlight your relevant experience in administrative support, especially any work related to HR processes or recruitment. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this part-time role. Share specific examples of your organisational skills and how you've successfully managed administrative tasks in the past.
Showcase Your Communication Skills: Since this role involves a lot of interaction with stakeholders, make sure to demonstrate your excellent communication skills in your application. Whether it's through your writing style or examples of past experiences, we want to see that you can engage effectively with others.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for both you and us!
How to prepare for a job interview at hays-gcj-v4-pd-online
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around recruitment processes and HR administration. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained accuracy in your work, as these are crucial for the position.
✨Communicate Clearly and Confidently
Excellent communication is key for this role. Practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or in front of a mirror, focusing on both verbal and non-verbal communication to make a great impression.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the charity’s culture, their approach to learning and development, or how they measure success in this role. This shows your genuine interest in the position and helps you determine if it’s the right fit for you.