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For Companies At a Glance
- Tasks: Support smooth operations across multiple sites and manage facilities services.
- Company: Respected not-for-profit organisation with a collaborative culture.
- Benefits: Competitive salary, flexible working, and professional development opportunities.
- Why this job: Make a real impact in a purpose-driven environment while developing your skills.
- Qualifications: Experience in facilities or admin roles, strong organisational and communication skills.
- Other info: Hybrid working options available for a better work-life balance.
The predicted salary is between 28800 - 43200 £ per year.
Your new company
You will be working with a respected not-for-profit organisation within their estates and facilities team, supporting the smooth running of operations across multiple sites in London.
Your new role
As a Facilities Administrator, you will play a key role in ensuring the efficient management of facilities services. Your responsibilities will include:
- Acting as the first point of contact for all facilities-related queries.
- Coordinating maintenance requests and liaising with contractors and suppliers.
- Managing office supplies, equipment, and stock levels.
- Assisting with health and safety compliance, including maintaining records and scheduling inspections.
- Supporting space planning and office moves when required.
- Monitoring and updating facilities budgets and processing invoices.
- Maintaining accurate documentation and databases for estates and facilities.
- Assisting with meeting room bookings and ensuring communal areas are well maintained.
- Providing administrative support to the Facilities Manager and wider estates team.
What you'll need to succeed
- Previous experience in a facilities or administrative role, ideally within a public sector or not-for-profit environment.
- Strong organisational skills and attention to detail.
- Excellent communication skills and ability to liaise with internal teams and external contractors.
- Proficiency in Microsoft Office and familiarity with facilities management systems.
- Knowledge of health and safety regulations is desirable.
What you'll get in return
- Competitive salary and benefits package.
- Opportunity to work in a collaborative, purpose-driven environment.
- Professional development and training opportunities.
- Flexible working arrangements (hybrid options available).
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Facilities Administrator employer: Hays Construction and Property
Contact Detail:
Hays Construction and Property Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation. Understand their values and how they operate. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions related to facilities administration. Think about scenarios where you've demonstrated your organisational skills or handled maintenance requests effectively. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Administrator role. Highlight your previous experience in facilities or administrative roles, especially if you've worked in a public sector or not-for-profit environment. We want to see how your skills match what we're looking for!
Show Off Your Organisational Skills: In your application, emphasise your strong organisational skills and attention to detail. Give examples of how you've managed multiple tasks or projects effectively. This will show us that you're ready to handle the diverse responsibilities of the role.
Communicate Clearly: Since excellent communication is key for this position, make sure your written application is clear and concise. Use straightforward language and structure your information logically. We appreciate clarity as much as you do!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we stand for.
How to prepare for a job interview at Hays Construction and Property
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Facilities Administrator. Familiarise yourself with tasks like coordinating maintenance requests and managing office supplies. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since strong organisational skills are key for this position, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in a busy environment.
✨Brush Up on Health and Safety Knowledge
While knowledge of health and safety regulations is desirable, it’s a good idea to review the basics before your interview. Be prepared to discuss how you would ensure compliance and maintain records, as this could come up during the conversation.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the facilities management systems they use, or their approach to professional development. This shows your enthusiasm for the role and helps you gauge if the organisation is the right fit for you.
