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For Companies At a Glance
- Tasks: Support daily operations and keep the office running smoothly with various administrative duties.
- Company: Fast-growing B2B debt recovery agency focused on transparency and support.
- Benefits: Competitive salary, supportive environment, and growth opportunities.
- Why this job: Be a key player in a dynamic team and make a real impact.
- Qualifications: Strong organisational skills and excellent communication abilities.
- Other info: Ideal for proactive individuals looking to learn and grow.
The predicted salary is between 30000 - 42000 £ per year.
Location: Reigate, Surrey
Hours: Full-time (Monday–Friday)
Salary: Competitive, dependent on experience
About the Company
We are a fast growing B2B debt recovery agency supporting small and medium-sized companies. We pride ourselves on being transparent, efficient, and supportive to our clients. As we continue to grow, we are looking for a reliable and highly organised Administrator to support the day-to-day running of the business.
Role Overview
The Office Administrator will play a key role in keeping the business running smoothly. This is a varied, hands-on role ideal for someone who enjoys organisation, ownership of tasks, and being a central point of support within a small team. You will be responsible for administrative duties, internal coordination, and supporting client-facing processes.
Key Responsibilities
- Administration & Office Support
- Answering and directing phone calls professionally
- Maintaining accurate records and internal systems
- Filing, document management, and data entry
- Diary management and scheduling
- Assisting with onboarding new clients
- Preparing standard documents and correspondence
- Updating client records and case progress notes
- Liaising with third parties (e.g. clients, partners, service providers)
- Raising invoices and tracking payments
- Supporting directors with ad-hoc administrative tasks
- Ensuring internal processes are followed and documented
Skills & Experience Required
Essential
- Strong organisational and time-management skills
- Excellent written and verbal communication
- High attention to detail and accuracy
- Confident using Microsoft Office
- Ability to manage multiple tasks and prioritise workload
- Professional, reliable, and discreet
Desirable (but not essential)
- Previous administrative or office-based experience
- Experience in professional services, legal, finance, or similar environments
- Basic knowledge of invoicing or accounting systems
Personal Attributes
- Proactive and self-motivated
- Trustworthy and confidential
- Willing to learn and take ownership
- Friendly, professional, and approachable
What We Offer
- Competitive salary
- Supportive working environment
- Opportunity to grow with the business
Locations
Office Administrator / Administrative Assistant in Reigate, Surrey employer: Hays Collections Ltd
Contact Detail:
Hays Collections Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator / Administrative Assistant in Reigate, Surrey
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and reflects your skills in administration and organisation. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Practice your interview skills! Prepare answers for common questions related to office support and client management. Role-play with a friend to build confidence and get feedback on your responses.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining our team. Tailor your approach to highlight how your skills align with our needs.
We think you need these skills to ace Office Administrator / Administrative Assistant in Reigate, Surrey
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your organisational skills and any relevant experience that shows you can handle multiple tasks efficiently. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for us. Mention specific skills from the job description, like your attention to detail and communication abilities, to show you understand what we’re looking for.
Showcase Your Communication Skills: Since excellent written communication is key for this role, make sure your application is clear and professional. Avoid jargon and keep it straightforward. We appreciate a friendly tone, so let your personality shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Hays Collections Ltd
✨Know the Company Inside Out
Before your interview, take some time to research the company thoroughly. Understand their values, mission, and the services they offer. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Administrator, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved processes. Be ready to discuss how you prioritise your workload and keep everything running smoothly.
✨Practice Your Communication Skills
Since excellent communication is essential for this role, practice articulating your thoughts clearly and confidently. You might want to rehearse common interview questions with a friend or in front of a mirror to ensure you come across as professional and approachable.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, the company's growth plans, or what a typical day looks like for an Office Administrator. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
