At a Glance
- Tasks: Provide essential admin support in both Welsh and English for a Not for Profit organisation.
- Company: Join a meaningful Not for Profit based in vibrant central Cardiff.
- Benefits: Competitive salary, potential for hybrid work, and a supportive team environment.
- Other info: 12-month fixed-term contract with opportunities for career growth.
- Why this job: Make a difference while enhancing your admin skills in a dynamic setting.
- Qualifications: Fluency in Welsh and English, with relevant admin experience and strong IT skills.
The predicted salary is between 27694 - 29539 £ per year.
Your new company is a Not for Profit organisation based in central Cardiff.
Your new role involves working as a Welsh Speaking Office Administrator, responsible for:
- Carrying out a range of administrative support services for the organisation, including handling all enquiries (electronic and postal) through the medium of Welsh and English, ensuring confidentiality is maintained at all times, handling translation requests, and accommodation/travel bookings for staff.
- Welcoming visitors and ensuring that every visitor receives a professional and welcoming experience by following the correct processes and informing the relevant person of their arrival.
- Coordinating office events and meetings, including making arrangements for visitors, parking spaces, accommodation, room booking, refreshments, and organising catering with local suppliers.
- Ensuring the offices are presentable and welcoming for staff and visitors, including managing supplies and equipment.
- Maintaining office supplies and equipment effectively and replenishing stocks by ordering from nominated external providers and raising the necessary purchase orders for approval.
- Assisting the Senior Programme Delivery Officer (Systems Engagement) with office health and safety requirements, including reporting accidents/incidents, provision of first aid, fire marshal duties, and first aid stock inventory.
- Maintaining the corporate contacts database and global calendar, ensuring all entries are reviewed and updated.
- Organising and providing administrative support for meetings, including arranging and attending meetings, booking venues or setting up virtual sessions, issuing invitations, taking clear and accurate minutes, and distributing agendas and papers as required.
- Providing general support and assistance to staff in relation to IT or mobile phone issues, escalating the issue to providers if it cannot be resolved easily.
- Overseeing locker facilities, recycling, and waste management, including on-site and off-site storage arrangements, as well as providing an initial office induction for new employees at the facilities.
- Assisting other employees with clerical support on request.
What you'll need to succeed:
- You will be fluent in Welsh and English.
- You will have administrative experience relevant to the role and duties.
- You will have a can-do attitude, be a strong team player, coupled with good IT skills and the ability to pick up processes and systems quickly.
What you'll get in return:
- This is a 12-month fixed-term contract to start ASAP.
- This is a fully office-based role, with potential future opportunities for hybrid working.
- The offices are located in central Cardiff near major transport links.
- Salary for the role is £27,694 to £29,539 based on experience.
- Please note this is an essential Welsh role and part of the interview process will be conducted in Welsh.
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Welsh Speaking Office Administrator employer: Hays Business Support
As a Not for Profit organisation located in the heart of Cardiff, we pride ourselves on fostering a supportive and inclusive work environment that values both personal and professional growth. Our commitment to the Welsh language and culture enhances our unique workplace, where employees are encouraged to develop their skills while contributing to meaningful community initiatives. With competitive salaries and the potential for future hybrid working arrangements, we offer a rewarding experience for those looking to make a difference.
StudySmarter Expert Advice🤫
We think this is how you could land Welsh Speaking Office Administrator
✨Get Involved in Local Volunteering
Dive into some local volunteering opportunities! Nonprofits often look for temp workers who have a connection to the community they serve. By getting involved, you not only gain experience but also make valuable contacts in the sector.
✨Tap into Nonprofit Networks
Use platforms like Idealist or local nonprofit job boards to find temporary gigs. These spaces are buzzing with opportunities specifically tailored for social impact projects, making it easier for us to spot the ideal role at companies like Hays Business Support!
✨Attend Sector-Specific Events
Join meetings, workshops, or talks hosted by organisations in the nonprofit realm. These events are perfect for making connections and learning about temporary roles that might not be widely advertised. Plus, you can showcase your passion for social impact right there!
✨Don’t Forget Online Applications!
When you spot a temporary role at Hays Business Support that piques your interest, go ahead and apply through their website! Tailor your message to highlight how your skills align with their mission – it shows you care about the cause, which is key in this field.
We think you need these skills to ace Welsh Speaking Office Administrator
Some tips for your application 🫡
Show Your Passion for Social Impact:In the world of nonprofits, it's all about the passion and commitment to making a difference. Make sure your cover letter speaks genuinely about why you're excited about this role at Hays Business Support. Share any experiences you've had with social impact projects or volunteering — it shows you live and breathe the cause!
Highlight Relevant Experience and Skills:For a temporary position in the nonprofit sector, focus on showcasing any specific skills or experience related to project management, community engagement, or fundraising. List any relevant work or volunteer roles on your CV, and consider including quantifiable achievements that demonstrate your impact in previous positions.
References from the Sector:Including references from previous roles in the nonprofit world can really bolster your application. If you've worked on similar social-impact projects before, ask those colleagues or supervisors if they'd be willing to vouch for your skills. This adds credibility and shows you're trusted in the sector, which can be a big plus for Hays Business Support.
Be Ready for a Quick Turnaround:Since this role is temporary, let your interest shine through in your application! Mention in your cover letter your availability to start immediately or at short notice. It shows you're keen and ready to dive right into the exciting work at Hays Business Support!
How to prepare for a job interview at Hays Business Support
✨Show Your Passion for the Cause
When interviewing for a role in the non-profit sector, especially for a temporary position, it's crucial to convey your genuine passion for social impact. Discuss why the mission of Hays Business Support resonates with you and share personal experiences that reflect your commitment to similar causes.
✨Demonstrate Your Flexibility and Adaptability
Non-profit projects often require quick pivots and resourcefulness. Be ready to share examples from your past where you've adapted to changing circumstances or tackled unexpected challenges. This will show your potential as a valuable, nimble team member for the Welsh Speaking Office Administrator position.
✨Know Your Community Tools
Familiarise yourself with any tools or platforms that are widely used in the non-profit sector like project management software or stakeholder engagement tools. Show your readiness to hit the ground running in your temporary role by discussing any experience you have with these or similar platforms.
✨Be Prepared for Scenario-Based Questions
Expect to field scenario-based questions during your interview to assess your problem-solving skills in real-world situations. Think about how you would handle challenges typical of the non-profit sector, such as engaging with diverse stakeholders or managing project timelines effectively.
