Executive Assistant in Southampton

Your new company Our client is a well-established organisation operating within the healthcare and public service sector, delivering vital services across a large and complex operational environment. Known for its professional, collaborative and values-driven culture, the organisation provides a supportive working environment where high-performing professionals can make a meaningful impact. This is an excellent opportunity for an experienced Executive Assistant to join a busy executive office and provide high-level support to senior leaders during a critical period. Due to the immediate requirement, candidates will need to be available to start straight away or within a few days. Your new role As Executive Assistant, you will provide comprehensive executive support to senior leadership, ensuring the smooth and efficient running of day-to-day operations. Working within a fast-paced and highly professional environment, you will be responsible for managing complex diaries and inboxes, coordinating meetings, preparing documentation and acting as a key point of contact for internal and external stakeholders. You will play a crucial role in enabling senior leaders to focus on strategic priorities by ensuring effective planning, organisation and communication across a wide range of activities. Key responsibilities will include: Complex diary and calendar management Proactive inbox management, prioritisation and correspondence handling Coordinating executive meetings, workshops and events Preparing agendas, reports, presentations and briefing materials Taking, transcribing and distributing formal meeting minutes Managing sensitive and confidential information with discretion Coordinating board and committee papers and associated deadlines Maintaining productive relationships with senior stakeholders internally and externally Supporting governance and executive office projects Acting on behalf of senior leaders where appropriate to resolve urgent matters Supporting visitor management and wider governance administration activitiesThis role requires someone who thrives under pressure, remains calm when managing competing priorities and can operate with professionalism, diplomacy and sound judgement at all times. What you'll need to succeed Essential Previous experience providing high-level Executive Assistant, Personal Assistant or senior administrative support Experience supporting senior leaders, directors or executive teams Strong diary, inbox and stakeholder management skills Excellent minute-taking and meeting coordination experience Outstanding organisational and prioritisation abilities Experience working to tight deadlines in a busy environment Exceptional communication and relationship-building skills Ability to handle confidential and sensitive information with discretion Strong analytical and problem-solving capabilities Excellent attention to detail Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint Ability to work independently, use initiative and make informed decisions Professional, resilient and adaptable approachDesirable Experience supporting boards, committees or governance functions Experience working within healthcare, public sector or similarly complex organisations Project coordination or project support experienceAvailability Candidates must be immediately available or available to start within a few days. This is a fixed-term contract for approximately 3 months.What you'll get in return Competitive salary and benefits package Opportunity to work closely with senior leadership and executive stakeholders Exposure to strategic projects and executive-level decision-making Collaborative and supportive team environment Varied and highly visible Executive Assistant position Valuable experience within a respected organisation Immediate start opportunity 3-month fixed-term contract with the potential to further enhance your executive support experienceWhat you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)