At a Glance
- Tasks: Support project sites with essential admin tasks and document management.
- Company: Join a dynamic team in the construction and engineering sector.
- Benefits: Gain valuable experience, develop skills, and work in a fast-paced environment.
- Other info: Opportunities for career growth and professional development.
- Why this job: Be a key player in exciting projects while enhancing your organisational skills.
- Qualifications: Previous admin experience and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a highly organised and proactive Site Administrator to support multiple project sites across Derbyshire. This is a varied and fast-paced role, providing essential administrative and project support to Site Managers, Project Managers, and the wider project delivery team. The successful candidate will play a key role in maintaining project documentation, supporting SHEQ compliance, coordinating audits and training, and ensuring site information is accurate, up to date, and readily accessible.
Key Responsibilities
- Project & Document Management
- Maintain and distribute the Live Sites Register to key stakeholders including SHEQ and PMO teams.
- Manage and maintain project documentation across various systems, ensuring records are accurate and up to date.
- Transfer project documentation between A-Site, ACC and Viewpoint systems.
- Assist project teams in creating Building Management System (BMS) documents ready for filing and audit purposes.
- Maintain site packs and ensure site documentation requirements are met.
- Print and distribute technical drawings and site documentation as required.
- Populate governance reports and presentation slides with project information.
- Compliance & Quality Assurance
- Monitor and expedite monthly reviews of Construction Phase Plans (CPP), Environmental Management Plans (EMP), Quality Management Plans (QMP), and associated compliance documentation.
- Manage and maintain key project registers, including tracking PDA audits and ensuring actions are completed within agreed timescales.
- Coordinate cross-workstream audits.
- Assist with Site Welfare Audits and monitor SHEQ compliance requirements.
- Ensure site statutory plans remain current and accessible.
- Project Coordination & Reporting
- Attend meetings, taking and distributing minutes and actions.
- Support Project Managers with the preparation of monthly progress reports.
- Assist Project Managers with the compilation of monthly reports.
- Provide planning teams with status updates and collaborative planning information.
- Maintain live site working maps and project information dashboards.
- Technical Information Management
- Maintain and update water industry specifications, design manuals, standard drawings and documentation through regular reviews.
- Monitor and maintain access to project information systems.
- Prompt Project Managers regarding Bulletin Board updates.
- Team & Site Support
- Create and maintain site team organograms, including summaries of roles and responsibilities.
- Manage site posters, including Fire Marshal and First Aider information.
- Coordinate staff and subcontractor onboarding processes.
- Manage team training records, book training courses and maintain the training plan.
- Maintain holiday trackers and resource information.
- Manage site signing-in records.
- Office & Welfare Administration
- Order stationery, PPE, first aid supplies, tea, coffee and other site consumables.
- Assist with the preparation of requisitions for plant, equipment and materials.
- Support site welfare initiatives and ensure welfare facilities remain stocked and compliant.
Skills & Experience Required
- Previous experience in a Site Administrator, Project Administrator or Construction Administrator role.
- Strong document control and administration experience.
- Excellent organisational skills with the ability to manage multiple priorities.
- Experience supporting construction, engineering, utilities or infrastructure projects.
- Proficient in Microsoft Office, including Excel, Word and PowerPoint.
- Experience using document management systems such as Viewpoint, ACC, A-Site or similar platforms would be advantageous.
- Strong communication skills.
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Site Administrator employer: Hays Business Support
Join a leading professional services organisation that values its employees and fosters a collaborative and inclusive work culture. As a Business Support Manager, you will have the opportunity to lead a dynamic team of Executive Assistants while benefiting from a hybrid working model, strong focus on learning and development, and a comprehensive benefits package. This role not only offers competitive salary but also provides a platform for meaningful career progression within a highly respected firm.
StudySmarter Expert Advice🤫
We think this is how you could land Site Administrator
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Hays Business Support, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Site Administrator at Hays Business Support.
We think you need these skills to ace Site Administrator
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Hays Business Support
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
