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- Tasks: Be the friendly face of our office, providing top-notch customer service and admin support.
- Company: Join a dynamic team in Sheffield city centre with a focus on collaboration.
- Benefits: Earn £25,989 with a structured work schedule and a supportive environment.
- Why this job: Kickstart your career with hands-on experience in a professional setting.
- Qualifications: Experience in reception or admin roles and strong communication skills are essential.
- Other info: Immediate start available for a temporary role with potential for growth.
The predicted salary is between 21500 - 30400 £ per year.
We are seeking a professional and proactive Administrator / Receptionist to provide exceptional front-of-house service and efficient administrative support. This is a varied role where you will be the first point of contact for visitors and callers, ensuring a positive experience while maintaining security and smooth operations.
Key Vacancy Information:
- Immediate start in January required
- 3-6 months temporary
- £25,989 salary
- Sheffield city centre location
- Office based 100% (Not hybrid)
- 37 hours a week: 8.30 - 4.30 Monday to Thursday, Friday 8.30 - 4pm
Key Responsibilities:
- Act as the first point of contact for visitors and switchboard callers, delivering excellent customer service and resolving queries.
- Manage visitor booking systems, conference room coordination, and maintain accurate visitor records.
- Ensure reception area security and operate access control systems.
- Handle incoming and outgoing mail, including franking and bulk mail-outs.
- Process income securely and maintain accurate financial records.
- Maintain photocopier/scanning machines and assist with stock control.
- Update intranet content and noticeboards, and provide general administrative support including meeting organisation and minute-taking.
You’ll Need to Succeed:
- Proven experience in reception and administration roles.
- Strong customer service skills and ability to communicate effectively at all levels.
- Proficiency in MS Office (Word, Excel, Outlook).
- Ability to plan, prioritise and meet deadlines.
What You’ll Get in Return:
- Immediate start in January required
- 3-6 months temporary
- £25,989 salary
- Sheffield city centre location
- Office based 100% (Not hybrid)
- 37 hours a week: 8.30 - 4.30 Monday to Thursday, Friday 8.30 - 4pm
If you’re interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Receptionist / Administrator in Sheffield employer: Hays Business Support
Contact Detail:
Hays Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Administrator in Sheffield
✨Tip Number 1
First impressions matter! When you walk into that interview, make sure to smile and greet everyone warmly. We want to show them your friendly personality right from the start.
✨Tip Number 2
Be prepared to talk about your experience in reception and administration. We should highlight specific examples where we’ve provided excellent customer service or handled tricky situations with ease.
✨Tip Number 3
Don’t forget to ask questions! This shows your interest in the role and helps us understand if the company is the right fit for us. Think about what you want to know about the team or the work environment.
✨Tip Number 4
Follow up after the interview! A quick thank-you email can go a long way in keeping us on their radar. Let’s express our appreciation for the opportunity and reiterate our enthusiasm for the role.
We think you need these skills to ace Receptionist / Administrator in Sheffield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Receptionist / Administrator. Highlight your customer service skills and any relevant experience in reception or administration. We want to see how you can bring your unique flair to our front-of-house service!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you're the perfect fit. We love seeing personality, so don’t be afraid to let yours show through!
Show Off Your Skills: Be sure to mention your proficiency in MS Office and any other relevant tools. We’re looking for someone who can hit the ground running, so showcasing your skills will definitely catch our eye!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Hays Business Support
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist / Administrator. Familiarise yourself with tasks like managing visitor bookings and handling incoming mail. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Customer Service Skills
As the first point of contact, excellent customer service is key. Prepare examples from your past experiences where you've successfully resolved queries or provided exceptional service. This will highlight your ability to communicate effectively and handle various situations with ease.
✨Be Ready for Practical Questions
Expect questions that assess your organisational skills and ability to prioritise tasks. Think about how you would manage multiple responsibilities, like coordinating conference rooms while ensuring the reception area runs smoothly. Practising these scenarios can give you an edge.
✨Dress the Part and Be Professional
Since this role is office-based and involves front-of-house duties, dressing smartly is essential. Aim for a professional appearance that reflects the company's image. This not only makes a good impression but also shows that you take the opportunity seriously.
