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For Companies At a Glance
- Tasks: Support 2 Directors with diary management, meeting arrangements, and travel logistics.
- Company: Join a multinational powerhouse with diverse operations across various industries.
- Benefits: Gain experience in a dynamic environment with opportunities for professional growth.
- Why this job: Be part of a collaborative team and enhance your organizational skills while making an impact.
- Qualifications: Prior experience in a business setting is essential for this role.
- Other info: This position offers a chance to engage with internal and external stakeholders.
Your new company This business is a multinational mining company with their UK operations headquartered in central London. The London office does not see a large amount of footfall but is expected to expand over the next 12 months and thus this role will be instrumental in the development of the London team. Due to a period of maternity leave, the team have had an interim PA vacancy arise. This role is due to be part-time – estimated at 2 days per week. Your new role As a PA/Secretary within the company, the role is expected to include (but not be limited to) the following: Diary management as required, Coordination of travel including scheduling flights, booking carers, hotels, etc. Organising reservations, General office assistance, Liaising with internal and external stakeholders. What you'll need to succeed Prior experience providing PA/Secretarial support is a necessity. Additionally, due to the stakeholders the role will be facing, the client has advised that the successful candidate would be fluent in Mandarin. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
Personal Assistant employer: Hays Business Support
Contact Detail:
Hays Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Make sure to highlight your experience in diary management and travel arrangements during the interview. Be prepared to discuss specific examples of how you've successfully managed complex schedules and multi-destination travel.
✨Tip Number 2
Familiarize yourself with the company's operations and industries they are involved in. This knowledge will help you engage more effectively with the Directors and demonstrate your genuine interest in the role.
✨Tip Number 3
Network with other Personal Assistants or Executive Assistants in similar roles. They can provide valuable insights into the expectations and challenges of the position, which can help you prepare for your interview.
✨Tip Number 4
Practice your communication skills, especially in liaising with internal and external stakeholders. Being able to convey information clearly and professionally is crucial for a Personal Assistant role.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your prior experience as a Personal Assistant or in similar roles. Detail specific responsibilities you handled, such as diary management and travel arrangements, to demonstrate your suitability for the position.
Tailor Your CV: Customize your CV to align with the job description. Use keywords from the listing, such as 'stakeholder engagement' and 'meeting arrangement', to ensure your application stands out to recruiters.
Craft a Strong Cover Letter: Write a compelling cover letter that outlines your motivation for applying and how your skills match the requirements of the role. Mention your ability to work across multiple time zones and manage complex schedules.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Hays Business Support
✨Showcase Your Organizational Skills
As a Personal Assistant, your ability to manage diaries and arrange meetings is crucial. Be prepared to discuss specific examples from your past experiences where you successfully organized complex schedules or coordinated multiple stakeholders.
✨Demonstrate Your Communication Abilities
Effective communication is key in this role. Highlight instances where you have liaised with internal and external stakeholders, ensuring that you convey your ability to maintain professionalism and clarity in all interactions.
✨Prepare for Time Zone Challenges
Since the role involves arranging meetings across multiple time zones, familiarize yourself with tools and strategies for managing these challenges. Discuss how you would approach scheduling to accommodate different time zones effectively.
✨Be Ready to Discuss Travel Arrangements
Travel arrangements can be complex, especially for multi-destination trips. Prepare to talk about your experience in organizing travel logistics, including booking flights, accommodations, and handling expenses efficiently.
